SAP PS Project Systems Purchase requisition process

[former_member751971]

Hi Experts,

Topic: PS-MM Integration (purchase requisition process)

Problem: Let's say we have a project A and there is a component B which is non-stock item and material # does not exist. The project team member responsible creates an external activity within the project builder for component B to notify purchasing team that they require a quote from the vendor for sales order quotation. The problem is when the doc type NB is chosen in the project builder, the purchasing team assumes that this document type is used for converting the purchase requisition to vendor order and issues a PO after receiving the vendor quote info/creation of info record. Please note that, an info record does not exist because it is a non-stock item.

Please elaborate what is the process or which document type needs to be selected to let the purchasing team know through the project builder that this project A just needs a quote from the vendor for component B at this point of time and to avoid issuing a purchase order.

Version: SAP ECC 6.0 Eph 7

[Oscar_DC · Accepted solution]

Do you already have a document type which you use to let purchasing know that you need a quote, but that the quote shouldn't be converted to a purchase order? I'm unaware of any standard doc type which allows for this.

Here is everything that I would try:

1. Create a new purchase requisition document type

SPRO --> MM ---> Purchasing --> Purchase requisition --> Define document types

2. Make sure that there is no PO document type linked to any of my new requisition document types.

SPRO --> MM ---> Purchasing --> Purchase order--> Define document types

3. Make sure that there is a link between my new purchase requisition document type and the quote document type that I'm using.

SPRO --> MM --> Purchasing --> RFQ/Quotation --> Define Document types

4. Finally I would try to control the procurement method in config

SPRO---> PS --> Material ---> Procurement ---> Check Acct Asst Categories and Document Types for Purc.Reqs.

However, I don't think that you can actually have more than one document type assigned for your order category. You're going to need to do an enhancement. Here's some info: https://answers.sap.com/questions/9837318/multiple-pr-doc-type-for-maintenance-order---non-s.html

Honestly, I would try my best to modify a business process and NOT do this. If you do this, you won't be able to convert your RFQ into a PO ... so you would have to re-do the process all over again ....

[Lakshmipathi]

PR can very well be generated automatically from PS side and against that PR, explore the RFQ functionality

[former_member751971]

Yes, I'm completely aware of the part that we can issue PR's from PS but the question is more directed towards, which document type needs to be selected through PS for a component to receive the vendor cost info when an info record does not exist for a non-stock item.

[Ken_Melching]

There is PS configuration to set the PR Document Type for automatically generated PRs.

[former_member751971]

Would the configuration just notify the purchasing team that the PR issued through PS is only required to know the cost.

[Ken_Melching]

You would use MM configuration to control the PR behavior. You will need workflow to send notifications.