How can we post Invoice receipt (IR) without a Goods receipt (GR) and invoice should be blocked for payment automatically ?

[Varun_Arora]

Hi Experts,

We have a requirement to post the invoices (IR) without a goods receipt (GR) and this invoice should be automatically blocked. We have tried below alternative ways to achieve :

1. Created POs in the system with Invoice receipt indicator but system is posting the invoice and not blocking it.

2. If we create the PO with GR based IV indicator then system wont allow to post the invoice before goods receipt. 

We are not able to achieve our requirement.

Could you please assist how can we achieve this in S4 HANA cloud ?

Thanks

Varun Arora

[Varun_Arora]

Hi Istvan,

We have set up the tolerance key DW as per your recommendation. It worked and it is blocking the invoice now, but it seems that this key works only for the materials. When we tried to block the invoice for services (Service based PO - Material type : SERV) it didn't work.

Do we have separate tolerance key to block the invoices related to services ?

Thanks

Varun Arora

[former_member635301]

Hi Varun,

You could try other tolerance keys, for example PP as well.

Best regards,

Istvan

[Varun_Arora]

Hi Istvan,

Yes, in the first case, goods receipt flag is active. in PO.

I have also changed the DW key indicator from "do not check" to "Check limit" but still is not blocking the invoice.

Thanks

Varun Arora

[former_member635301]

Hi Varun Arora,

did you set up the tolerance key DW with a value of zero (check limit field left empty)?

I can recommend this blog as a good starting point if you have any questions regarding tolerance keys:

https://blogs.sap.com/2014/04/18/invoice-tolerance-limits-an-insight-part-1/

BR

Istvan

[Vijayendra]

Hello varunarora.

If you have a requirement to block invoices automatically, you can consider placing a block at the payment terms level. If you set a payment block on one or more of the payment terms the invoice will be blocked despite regardless of the values or tolerance settings.

Best Regards,

Vijayendra

[former_member635301]

Hi Varun Arora,

In case 1, do you also have the goods receipt flag active in the PO?

Also, please check the tolerance limits in SSCUI 101947.

tolerance key DW is used in case GR quantity is zero. If you have that on "do not check" the invoice is not going to be blocked.

Best regards,

Istvan

[OwenLiu]

change area.

[former_member132363]

Here are some SAP resources you may review based on your topic "post | invoice receipt | payment | invoice receipt indicator | invoice | invoices | goods receipt"

How to stop-start autoposting of IR when GR is not posted

Nov 6, 2020 ... Quantity invoiced greater than goods receipt quantity ... the system blocks the invoice for payment at the time of posting with the blocking ... the appropriate subsequent debit/credit indicator in the field Subseq. debit/credit.

https://blogs.sap.com/?p=407

2861925 - 'Goods Receipt' and 'GR-Bsd Inv. Verif.' must have the ...

The 'Goods Receipt' AND the 'GR based IV' flags are found under the ... It is now possible to generate an Invoice for a Service Purchase Order (Product type ... the system now checks that the 'Goods Receipt' indicator AND the 'GR based IV'?...

https://apps.support.sap.com/sap/support/knowledge/public/en/2861925

Best Practices for SAP S/4HANA Cloud

Intercompany Financial Posting and Payment on Behalf - Domestic - This scope item ... Machine Learning for Monitoring of Goods and Invoice Receipts - Machine ... Key Risk Indicator Monitoring with SAP Risk Management - This scope item?...

https://support.sap.com/en/product/best-practices-s4hana-cloud.html

[former_member132363]

Here are some SAP resources you may review based on your topic "post | invoice receipt | payment | invoice receipt indicator | invoice | invoices | goods receipt"

How to stop-start autoposting of IR when GR is not posted

Nov 6, 2020 ... Quantity invoiced greater than goods receipt quantity ... the system blocks the invoice for payment at the time of posting with the blocking ... the appropriate subsequent debit/credit indicator in the field Subseq. debit/credit.

https://blogs.sap.com/?p=407

2861925 - 'Goods Receipt' and 'GR-Bsd Inv. Verif.' must have the ...

The 'Goods Receipt' AND the 'GR based IV' flags are found under the ... It is now possible to generate an Invoice for a Service Purchase Order (Product type ... the system now checks that the 'Goods Receipt' indicator AND the 'GR based IV'?...

https://apps.support.sap.com/sap/support/knowledge/public/en/2861925

Best Practices for SAP S/4HANA Cloud

Intercompany Financial Posting and Payment on Behalf - Domestic - This scope item ... Machine Learning for Monitoring of Goods and Invoice Receipts - Machine ... Key Risk Indicator Monitoring with SAP Risk Management - This scope item?...

https://support.sap.com/en/product/best-practices-s4hana-cloud.html