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Former Member
Jun 26, 2020 at 02:14 AM

fix bid purchase order and bill with T&E

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Hi experts,

The scenario is we purchase a service with fix amount, will let service performer record their time and we bill customer based on the actual time recorded.

I have tried 3 options:

option 1: create PO without goods receipt and goods receipt invoice.

result: can create supplier invoice based on PO, can record time but cannot release billing proposal.

option 2: create 1 PO with 2 lines :

- 1st line: qty 1 for the fix bid, without goods receipt and goods receipt invoice. It's for creating supplier invoice based on PO.

- 2nd line: put a big qty and free of charge for recording time.

But PO free of charge cannot work with service product, so failed to create the PO.

option 3: normal PO with goods receipt and GR based invoice

Record more hours than marked in the PO, for example, PO 20hours, record 40 hours, it works.

But service entry sheet can only allow receive 20 hours. Supplier invoice is 20hours. Debit memo request is also 20hours, not 40 hours.

So all the 3 tests failed.

Is there any way to manage this scenario?

Thanks in advance.