Issue when running an allocation cycle (assessment cycle).

[marlene_pinhal]

Dear community,

I had an issue when running an allocation cycle: the cost of an activity is not transferred to an account of the receiver cost center.

I checked the points below:

• The overhead allocation cycle: the set-up of the actual assessment cycle for each segment in this cycle (senders/receivers, senders values, rec. tracing factor, rec. weighting factors) and all the parameters are ok.
• The cost elements groups: all the G/L accounts are properly included.
• The statistical figures: ok.

In the app Schedule Accounting Job (Actual Overhead Allocation: Cost Centers), for this cycle, there is no output message (for the segment with cost not allocated).

The workaround proposed was a manual allocation (with the app Reassign Cost and Revenues), in order to allocate the cost (not transfered from the sender cost center) in the account of the receiver cost center.

I looked into the details of the G/L account (primary cost for depreciation) and I noticed that the account assigment is diferent, the cost is related to a WBS element (and the functional area is not production like the others) and this cost is already allocated to a final asset with the settlement rule of a Investment Project already closed.

Is the root cause of the issue? Am I missing something?

Thank you in advance for your help.

Best regards,

Marlene

[OwenLiu · Accepted solution]

Hi Marlene,

Do you want to make activity allocation?

Could you please check:

https://help.sap.com/viewer/c56f622a2edf491b9f1b596b55587009/latest/en-US/b8ddce5226cbaa1ae10000000a...

Best Regards,

Owen

[marlene_pinhal · Accepted solution]

Hello owen.liu,

Thank you very much for your feedback!

This issue is in production and the procedure is already being applied (manage key statistical figures; edit cost element groups; create/edit overhead allocation cycles; and Schedule Accounting Job).

It's an overhead allocation cycle/cost centers (8 cycles each with 9 segments), sometimes when the overhead accounting job is scheduled (Actual Overhead Allocation: Cost Centers), there is an amount in a Primary Costs account not transferred in a Secondary Costs account.

The only difference that I saw is the account assignment, the cost not transferred is associated with a project/wbs element. It must be included in the Overhead Allocation. I’m wondering why it’s not the case; do you think it’s because the project has been closed and the cost is not transferred anymore?

Many thanks.

Best regards,

Marlene

[marlene_pinhal · Accepted solution]

Hello mnowacki,

The details of the problematic postings is in the image below. (In meantime, a manual allocation was done with the app Reassign Cost and Revenues).

It is the only posting with a diferent account assigment. For others, the category is KS (instead of PR), Functional Area YB20 Production (instead of YB99 Dummy functional area) with no wbs element.

Thanks a lot.

Regards,

Marlene

[MarNow · Accepted solution]

Hi Marlene,

The unallocated primary costs seem to be related to projects/WBS elements. In that case the values will not be allocated as WBS elements are not senders of allocation cycles.

Proceed in this sequence:

1) WBS elements should settled first with settlement rule (assets or cost centers).

2) Run allocation (which will pick up any cost settled to cost centers in the 1st step that are not capitalised to assets under construction)

Regards

Marcin

[Nadja_Medeiros · Accepted solution]

Hi marlene_2020 the project that you mention here is a Customer Project from Professional Services? IF so, did you configured SSCUI 101306, where you need to map the expense types to GL accounts?

KR

Nadja

[marlene_pinhal · Accepted solution]

Hello nadja.medeiros,

The Project is not a Customer Project from Professional Services. It's a Project based on the scope item 1NT.

Thank you for your help.

Regards,

Marlene

[marlene_pinhal · Accepted solution]

Hello mnowacki ,

Thank you for your feedback.

The sequence that you described was done that's why it seems weird to me...

I checked again the S.K.Figures created and the cost element group and they are correct. The cycle is created with the old app Create/edit overhead allocation cycles, then the job was scheduled with the app Schedule Accounting Job.

I re-created the same cycle (Overhead allocation/cost centers) in the new app Manage Allocation to check the results of the run. I noticed that the journal entries to allocated these costs in a different account are properly created...

Is there any inconsistency with the old app? Is the recommendation now to use the app Manage Allocation?

I'm creating the new cycle manually in the app Manage Allocation. I didnt find information about an automated migration process with the last releases.

Many thanks for your help.

Regards,

Marlene

[OwenLiu · Accepted solution]

Hi marlene_2020

From the Note: https://launchpad.support.sap.com/#/notes/755471

The closed WBS is not supposed to be allocated to.

Do you intend for this kind of allocation?

Best Regards,

Owen

[MarNow · Accepted solution]

Hi,

You can use both apps for the time being. As the old app will be eventually deprecated it is advisable to work with new app if possible for you. Please note there is no automated migration here. The old app is working fine at multiple customers though.

It is important to understand the details about postings that you want to allocate. The problematic postings are assigned to WBS element or cost center?

Regards,

Marcin

[marlene_pinhal · Accepted solution]

Hello owen.liu ,

Thank you for the all information shared with me.

Best regards,

Marlene

[marlene_pinhal · Accepted solution]

Hello mnowacki ,

Many thanks for your comments. It helps me a lot.

Best regards,

Marlene

[MarNow · Accepted solution]

Hi marlene_2020

Thanks for the image. From the print screen I can see account assignment to cost center: EX022 and to WBS element: 'RES EAU POTABLE'.

Based on this in typical setup cost centre is statistical cost object and WBS is real cost object.

Only real cost objects can be allocated, which for this particular line item is WBS. In addition as I have mentioned in earlier comment WBS element is not a valid sender object for allocation. This should explain why this particular manual entry has not been allocated.

Regards

Marcin

[former_member132363]

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