Adding Attachment in the Email output

[junaidalam]

Hi Experts:

Our customer wants to include the attachments done in the Manage Purchase order app, to go with the PO output PDF. For example today when they create the PO and as soon as it gets approved, system sends an email to supplier with the PO PDF attached to the email. They also want to send the other attachments done in the PO in the. attachments. I have found the below link on SAP Help, but no detailed documentation. Can some one please advise or provide any link to configure this.

https://help.sap.com/viewer/a630d57fc5004c6383e7a81efee7a8bb/2002.500/en-US/c7d221460f4a43d7af31a1af...

Thanks,

Junaid

[MartyMcCormick · Accepted solution]

Hi Junaid

This came up for another customer of mine last year and unfortunately it wasn't possible to send attachments with the purchase order and was in the development backlog. I'm checking for you if this is possible or still in backlog.

Thanks,

Marty

[James_Denning · Accepted solution]

junaid.alam1976 the link is applicable as the functionality exists as part of the re-use framework but not all LoB have adopted it.

Currently I believe it is available in SD billing documents.

[MartyMcCormick · Accepted solution]

James is correct that not all LoBs have adopted this functionality, which was the case here for POs. I did reach out internally to the original message processor of my customer message from last year and they are checking with the development team. I will post here as soon as I have an update.

[junaidalam · Accepted solution]

marty.mccormick - Thanks Marty for your response. But the link above is around this option? Do you any idea on the information in this link.

Junaid

[junaidalam · Accepted solution]

jamesdenning1 - Thanks James. I will check this on the Sd billing for my understanding. May be an impediment will help here for the same functionality in PO.

[junaidalam · Accepted solution]

marty.mccormick Thanks Marty for your support.

[VanessaM · Accepted solution]

marty.mccormick : I saw on the roadmap, that in 2102 you should be able to classify attachments for POs as internal or external. Will you be able to send external attachments with that release? Is there any overview for which documents it is possible to add attachment to emails?

[Priyank · Accepted solution]

Hello marty.mccormick

Is this functionality available now where we can send multiple attachments with PO?

Kind Regards,

Priyank

[Kannan_Ariba]

Hi Guha,

You can check the link with another version or via this link https://help.sap.com/docs/SAP_S4HANA_CLOUD/0e602d466b99490187fcbb30d1dc897c/031eddf776204a73977fae7d...

regards,

Kannan B

[srabanjit]

Hi @evol @marty.mccormick,

The link provided above is not accessible. We are using S4 2021 FPS01 On prem. Have similar requirement as:

1. MRP Controller / Buyer will be attaching add-on documents in PR and convert the PR to PO using Process Purchase Req. App - Only allowing documents to be attached from DMS, NOT from Local drive.2. Documents attached in PR should be flowing through PO as Add on attachments. - Working.3. Attachments in PO should be sent to the supplier via email communication from S 4HANA along with the PDF copy of the Purchase Order. - Not Working only the PDF copy of PO are send

Any further update?

BR,

Srabanjit

[andresgp]

Hi, this functionality is also available to RFQ?

Thanks.

[taia_pryor]

Dear,

I have the same requirement to add custom attachments to the PO's email.

Any update on the subject?

Thanks in advance.

[42464_PIE]

Hi!

The functionality seems to be available according to this link. Please check this link for the instructions. I was not able to check on the actual email sent to vendor's email. If you get the chance to do so, it would help if you could revert back if it was attached.

How to include item attachments in purchase order output using the app Manage Purchase Orders? | SAP...