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Dec 20, 2019 at 09:46 AM

Purchase order position text to be displayed on offset account

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Dear SAP experts,

we face the following challenge:

Our customer wants that the short text of a purchase order (see below screenshot number "1") is also displayed in the follouw up journal entries on the corresponding offset G/L account (e.g. expense account, inventory account), once the goods receipt and/or supplier invoice is posted.

What we found out is, that it's possible to transmit the short text from the purchase order to the journal entry text of the goods receipt, using below setting in a goods receipt:

Now our customer wants, that this information is also transmitted to the corresponding offsett accounts of the final supplier invoice (MIRO).

Also, if there is no goods receipt: How can the short text then be transmitted to the corresponding expense account that gets hit with invoice posting? Our customer is asking because of cost transparency reasons.

As in the second screenshot (supplier invoice of purchase order without goods receipt), you can see that there is no information regarding the purchase order short text in journal entry item text (or somewhere else)

We did not find a standard way to achieve this. Is there a standard way to achieve that the text from the purchase order is transmitted to the final supplier invoice journal entry (with or without GR)? If not, what would be the best way to fulfill the customer's requirement?

Many thanks in advance!!

Best regards

Christoph

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