Maintain and run settlement rule

[Rafa_Vazquez]

Dear S4HC Community,

I'm trying to do the process steps described in test script 1A8 Maintain settlement rule and run settlement rule with the variant of allocating costs from a WBS of an internal project to a WBS of a customer project. 

Unfortunately, I haven't succeeded in my tests. My intention is to settle the costs to the receiver (WBS of the customer Project) in order to bill the customer with these costs.

If anyone is interested in reading the details you can find them here:

What I did so far:

1.     1. I created an internal project and a customer project.

2.     2.  I maintained the settlement rule from sender PDDEMO1A8.1.1 (internal WBS) to receiver WBSABRECHNUNG.1.2 (customer WBS). I run the chek function and got the message: Check completed without errors.

3.      3. I posted some time entries for the sender WBS (internal project). The time entries are automatically approved.

4.     4.  I open Run Actual Settlement Projects – Collective. I created a new variant with these values:

5.     5. Finally, I run the variant und I got the message: Either the sender is already settled, or there is nothing to settle.
Sometimes i managed to run the variant but then i got the message "object is no relevant" and "no changes". 

T      Could some one help me on this? I would appreciate your help very much!

         Rafael Fernandez

[ana_goncalves · Accepted solution]

Hi Rafael,

Currently, you can only settle internal projects to a cost center or G/L account. It is not possible to settle an internal project against a customer project.

Kind regards,

Ana

[Rafa_Vazquez · Accepted solution]

Hi Ana,

thank you for the prompt response!

Do you know if this could be possible with an expert configuration request?

The front end looks like it's possible to settle to a WBS or at least I am able to select the CATtype WBS when i am editing the settlement rule.

Best regards,

Rafael

[ana_goncalves · Accepted solution]

Hi Rafael,

Let me correct what I told you previously. Before 1905 you could only settle internal projects to a cost center or G/L account. From 1905 it is possible to settle them to WBS elements as well, as shown in your screenshot. Please find the details in the Help Portal: https://help.sap.com/doc/bf7675d17e574ea98efe979dfc02256d/1/en-US/a4b5af8f6ef944aaa11a1d55280b8531.h...

Please be aware that there are two restrictions:

- Settlement to WBS elements within the same project structure is not possible.

- Settlement to T&M projects is not possible.

Kind regards,

Ana

[IMSYadav · Accepted solution]

Now its possible to settle internal project to customer project from 1911 release.

As per SAP S4HANA Cloud 1911:

You can now settle costs from internal projects to work packages in customer projects. All the postings are transferred to the work package as expenses. For time and expense billing contract, only time postings (on resource type 0ACT) and expense postings (on resource type 0EXP) are considered for billing. Moreover, costs that are settled from internal projects are automatically taken over into the forecasting of customer projects.

Hope this will help 🙂

thanks

SYADAV

[Feras_Al-Basha · Accepted solution]

Thanks for sharing sunil.yadavnagarro !

[Djallal · Accepted solution]

Hello anaisa0 ,

Hope you are well.

We are trying to settle from an internal project to a fixed assets (AUC - asset class 4000) and it doesn't seem to work. We are getting SAP message KD 507.

We don't know what combination of settlement rule and profile we should use in order to do that.

Thank you,

[IMSYadav · Accepted solution]

Hello dmaldji ,

which settlement profile you are using?

you should use YPSAUC- PS Settlement AUC project to be settle cost to AUC.

if you refer test script then you will find Settlement Profile: YCPMIP. you can try this too check allocation structure YI.

but these profiles are not open to check or modify.

thanks

SYADAV

[Rafa_Vazquez]

Now, i was able to run settlement rules from internal project to customer project:

So, if someone is interested on how to do that, here you can find the Step-by-Step-description:

FOR RELEASE 1905

1. Create a customer project with "Fixed Price".

2. After maintaining the billing plan, set the status to "In Execution".

3. Create an internal project, at least one WBS and set the status to "In Execution".

4. Go to the WBS of internal project, "select maintain settlement rules"

5. In the "Set Settlement Rule: parameter", set "Parameter Profile" to value "YB0020"

6. In the "Maintain Settlement Rule: Overview" set following values:

Cat: WBS

Receiver: WBS-ID of Customer project WBS

%: 100,00

Type: PER

7. Open the tile un Actual Settlement Projects – Collective and create a new Variant

8. Select the internal project id for "project definition" and the WBS id for "WBS element"

9. Run the new variant.

10. You can test it with the tile "Internal projects - highest cost deviation"

I hope that could help you to maintain and run settlement rules of your internal projects.

Kind regards,

Rafael

[ana_goncalves]

Hi Rafael,

Thank you for sharing! This will definitely be useful for future reference.

Kind regards,

Ana

[Rafa_Vazquez]

Thank you Ana! That's certainly the reason why it was not working!

I will test it and post my results.