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Authorization to access/change Workflow for Procurement - S/4HANA Cloud

Hey,

I wonder how to restrain access and/or modification on workflows for procurement : purchase orders and purchase contracts workflows.

I need 2 types of business users : users with the Purchaser Business Role and users with the Purchasing Manager Role. I also need no access to the workflows for the Purchasers and rights to change the workflows for the Purchasing Managers.

I checked the Purchaser Business role but impossible to avoid access to workflows without reducing access to Procurement Tiles (by definition Purchaser BR is authorized to access and change workflows).

There is another step I did which is definition of a Procurement Team thanks to Manage Team and Responsibilities tile : Purchaser BR authorized for Operational Purchasing and Purchasing Manager BR authorized for both Operational Purchasing & Workflow Administration.

Do you know what I forgot ?

Thanks in advance for your help !

Regards,

Martin.

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  • Best Answer
    author's profile photo Former Member
    Former Member
    Posted on Oct 25, 2018 at 05:33 AM

    Hi Martin,

    One easy way to solve this if you don't want anyone without the Purchasing Manager role to change workflows is to remove the catalog "Materials Management - Configuration" from the Purchaser role and add it to the Purchasing Manager role. This catalog is what allows purchases to access and modify workflows.

    Luke Brazell

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    • Hi Guys,

      I fixed the issue by removing one other business catalog which was "Materials Management - Configuration for Supplier Quotations" and indeed this one is also present in the SAP_BR_BPC_EXPERT business role. As soon as you remove both of them from the business role, your user can't access workflows anymore :

      - Materials Management - Configuration for Supplier Quotations

      SAP_MM_BC_RFQ_CONFIG_PC

      - Materials Management - COnfiguration

      AP_MM_BC_CA_CONFIGURE_PC

      Cheers.

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