Invoice is posted but display as parked in FBL1N. Why?

[former_member657006]

Hello all,

I need you advice in this situation, please:
we have invoice that is posted but in the vendor line items (T-code FBL1N) this document has status "Parked". The column "clearing" and "clearing document" are empty for this invoice.

Invoice has "Document type" KA (Vendor document).
Please tell me why this is happening and what I need to do to make the document appear as "Cleared" in FBL1N. I would be glad for any help and advice. Thank you!

my suggestion:
the invoice has "Net due date" 20 February 2021. Does this means that if the invoice is paid, then on February 20, a clearing document will appear and the invoice will have the status "clearing"? Do I need to manually clear the invoice in F-44 / F-53 or on February 20 the system will do it automatically? I would be glad to receive any information that will clarify this process.

THANKS a lot!
Annet

[sanilbhandari · Accepted solution]

Hi protego_16

If the document is parked, than it would not be paid on Feb 20. If you are an IT Colleague, than you can check based on document in table BSEG, if line items exist, than in such a case, the document is posted and not parked. If you do not find the line items, than check in table VBESGK & if entries exist there than the document is parked.

Now to your second question, in case, of posted document, once the payment run is executed, the document will be cleared and it will show up as cleared line item in FBL1N. I am assuming you have checked that this is an vendor invoice since mostly the document type KA is used for clearing and if that is the case, it may be a partial or a residual clearing document left from an invoice or item which was partially paid/cleared.

If you are not an IT Colleague, I would strongly recommend to raise a ticket to your IT Support team to get guidance on the document you have question on and they should be able to support you. You can also looked at the best practice from SAP for AP payment and management of line items here. This also has a test script to look at the steps to be executed in case of such transactional data and may be an useful reference.

https://rapid.sap.com/bp/#/browse/categories/sap_s%254hana/areas/on-premise/packageversions/BP_OP_EN...

Hope this helps.

Thanks & Regards

Sanil Bhandari