Item xx Order xxx budget exceeded

[former_member602116]

Hi,

I'm trying to change a purchase order's price however I encounter error message as below:

I checked in transaction S_ALR_87013019 but there is no entry for 2021, there is only 2019 and 2020 and below is the data for "Not dependent on year".

To which value is the PO price compared to in report S_ALR_87013019? Available budget is 204,000 USD and PO price is also 204,000 USD but error messages says it exceeded by 24,003.73 USD?

For developers, please note that I have also debugged this however I am unable to check where the values from TBPJA[] comes from.

Please help.

Regards,

Kath

[raymond_giuseppi · Accepted solution]

Can you look at the budget with KO23 (it's an internal order?)

NB: Even if Budget input is not dependant on year, actual and commited costs are dependant on year, so you have to sum those vs the budget - In S_ALR_87013019, display the first line with sum

[former_member602116 · Accepted solution]

Hi Raymond,

Here's the screenshot from KO23, not sure to which value I should compare the total PO price?

Here's the first line item in the report

[raymond_giuseppi · Accepted solution]

You have yet 2309,67 USD budget available.

Do you get a warning or an error message, do you change the scheduled date (PO created in 2018 scheduled for 2019 postponed to 2021?) are there already some receipt/invoice on the PO?) was the final invoice flag set on PO item...

(You change the PO, so I suppose it was not yet closed, and should be in commitment column, but its value is far greater than the column?)

[TammyPowlas]

Hello - this could be any number of things

See this thread - https://answers.sap.com/questions/11099055/budget-exceeded--message-no-bp603.html - this person also saw the same issue, resolved with currency translation (SAP Note https://launchpad.support.sap.com/#/notes/906975)

I also like Paulo's suggestion here https://answers.sap.com/questions/11855801/budget-exceeding-issue-error-message-bp603.html - going to CJ31 > Extras > Availability Control > Analysis

And also this SAP Note: https://launchpad.support.sap.com/#/notes/0002594537

[former_member602116]

Hi Tammy,

Thank you, however I am not really a functional person so I am not sure how do I get the values that I input here for Project Def and WBS element? May you please advise?

Regards,

Kath

[TammyPowlas]

Looks like this is on the order from your screen output. So you can't go down the PS path (sorry) - so you can skip the # 2 recommendation - the other two may still apply

[TammyPowlas]

What does report S_ALR_87013019 show for the order 60061414 show? Is there available budget?

[former_member602116]

Tammy, for 2019 and 2020 there is no available budget (both are already negative values) and there is no entry for 2021.

[TammyPowlas]

Then the error message is correct - there is no budget allocated to that order

[former_member602116]

From the original PO price and then if I add even 1 USD, I encounter warning message budget almost exhausted . Diagnosis: "The assigned funds are 2.308,59 USD less than budget in document item 020 Order 60061414." If I check S_ALR_87013019, the first line item of the report, I have available budget of 2309.67. I find this weird since if I add the supposed available budget to the current PO price, I expect that there will be no errors encountered since I am still on budget but error message says that "Budget was exceeded by 190,54 USD in document item 020 Order 60061414 ."

[TammyPowlas]

"Funds" sounds like Funds Management - are you using that SAP module as well?