QM Inbound Certificate at time of Inspection Lot Processing & Usage Decision

[raj44]

Hello experts,

We want to acknowledge incoming quality certificate receipt at the time of inspection lot processing and UD recording. Is it feasible to have this functionality of checking for an inbound certificate at the time of UD and If yes, then how can it be achieved? Specifically, the following configs have already been done-

A QM control key with indicator Certificate required is set

A certificate type has been defined and the indicator for enhanced certificate processing is set

A number range for the certificate receipt is defined

In the material master, the following conditions are met:

QM in procurement is active

A control key with certificate requirement is set

A certificate type is specified

However, neither inspection lot status is updated or UD is blocked so far when we create the PO, inbound delivery for that PO, GR against the inbound delivery

Also, is Quality Info Record a mandatory master data to cater to inbound certificate receipt functionality?

Please advise on how we can proceed further.

Thanks

RD

[former_member42743 · Accepted solution]

Do you see the status of CROK or CTCM in your inspection lots in QA03?

If not, make sure you are testing with a new contract, purchase req. and order. (SAP doesn't update these retroactively).

If you have your master data set up right you should:

a) be prompted at GR about receiving a COA

b) see with CROK (cert received) or CTCM (cert missing), in your inspection lot status

c) you should be able to find a matching record in transaction QC53, (or QC55).

Craig

[raj44 · Accepted solution]

Thanks a lot Craig- we are now able to get the CROK status in the inspection lot now. Can you please advise when the inspection lot will have CTCM status? As we had selected certificate receipt as 'N' during GR, an inspection lot got created however without CTCM status.

Regards

Rd

[former_member42743 · Accepted solution]

Not sure it applies in your case or not but check:

2317657- Status CROK is set instead of CTCM when insp. lot is created

You can also try the enhanced certificate processing which requires you review the cert, and change the status in QC52. But you may or may not want that. If it works though, I would than look at the note mentioned above more closely

[radulani · Accepted solution]

Thanks Craig for the inputs- We are now facing a reverse issue- basically our requirement is that the certificate ack will happen manually through qc51 before we do the GR and we should be expecting the inspection lot created at time of GR to be having a status CROK.

However, at time of GR, we did not confirm/selected YES option of the certificate confirmation dropdown and kept it blank (since it was already ack in QC51).

When the lot got created at time of GR, the lot status is CTCM instead of CROK. We were expecting it to be CROK since we already confirmed the certificate receipt manually via QC51 tcode.

Can you please advise? Thanks.

[raj44 · Accepted solution]

Hi Craig,

Another advice needed from you please- so what we have discovered now is that if in the certificate type we disable the checks for 'certificate for each GR item' & 'certificate check required' & keep control without a certificate as 'B without lot: blocked stock, with lot - status , no skip to stock' and now at time of GR it STILL GIVES an popup asking us to confirm the acknowledgement of the certificate- which we dont want.

Before GR if we manually create the certificate receipt using QC51 and then again if we check in GR- this time it doesn't give the popup to confirm the certificate ack- which is exactly what we want to see.

Isn't it weird that in order to suppress this popup message at time of GR we need to first create a manual certificate using QC51?

Can you please advise?

Thanks

RD

[former_member42743]

Check this answer I did years back.

https://answers.sap.com/questions/8998289/inspection-lot-status-croknot-updating-for-certifi.html

It might have to do with the certificate check required indicator.

There are two parts, receiving the cert is just one. An actual physical check of the cert is a second step.

You might have the status in QC52 as "received" but not "filed and inspected".

Filed and inspected is required if you have "certificate check required" in the master data.

Also, verify that the data in QC52 matches the PO, material, batch and item number

Craig

[radulani]

Thanks a lot Craig. Disabling that indicator worked. Thanks again for all your inputs!

Cheers

[radulani]

Thanks a lot Craig for your inputs- it worked by disabling the check box.

[Abhishek_Parab]

HI RD,

Please check out the blog.

https://blogs.sap.com/2019/10/18/certificate-of-analysis-incoming-certificate/#:~:text=COA%20ensures....

thanks and Regards,

Abhishek Parab

[raj44]

thanks for the link abhishek- it's helpful