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GR-IV check enabled in a manner that there is No Stock Valuation for a "Service" PO

sapuser_1993
Participant
0 Kudos

Hi Experts,

There is a requirement that all PO's in the SAP system should be GR based, thus we have enabled GR-IV check in ME21N (Image 1)

However, when we have a service PO we do not want the inventory to be wrongfully updated when GRN is punched. I would like to reiterate that we want the GRN to happen in both cases for "Material" and "Service" PO's, but in no way should the inventory increase in quantity or value when we punch a GRN against a Service PO.

A detailed explanation around this question is highly appreciated. Thank you

(Image 1)

Accepted Solutions (1)

Accepted Solutions (1)

rob_mm
Active Participant

Hello sapuser_1993,

In SAP there is NO GR, or MIGO for Service POs. Instead, to enter a service, there is a procedure and a transaction called "Service Entry Sheet", where all the data related to the service performed is recorded in the system. No stock is involved.

Answers (3)

Answers (3)

mohdsap
Active Participant
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Thats correct,

You also can do gr against the quantity. Please try.

Regards

Rashid

mohdsap
Active Participant
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Dear Micheal

I know your answer has been answered. I addtion to above answere for service PO where we maintain Service Entry Sheet . We dont mantain GR based Invoice, We use Service based Invoice so you can use the same if you also need to enable Service based inv

and then you will be able to maintain service entry and invoice will be as per service entry.

Regards

Rashid

sapuser_1993
Participant
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Dear mohdsap ,

Yes what you are saying is correct. However, before implementing anything in the production environment i believe in thoroughly testing every possible scenario from an Error/Fraud angle.

The reason i tested this was, what if the user clicks on GR-IV erroneously and attempts to punch a GRN against it? I wanted to understand the system behavior and for this reason i enabled GR-IV check. In normal course of business we will enable "Service Based Invoice Check" for service PO's.

Warm Regards

Micheal Mathews

sapuser_1993
Participant
0 Kudos

Hi rob_mm ,

I understand that when 'Account Assignment Category' is K and 'Item Category' is D in ME21N system does not allow you to enter any material for the PO which is being prepared. So there is no way the inventory will get updated even if the GR-IV check box is ticked. To confirm this after making a service PO i attempted to make a MIGO for the same and the system gave an error stating "Purchase Order XXXX has no items".

However i was able to make an entry in the "Service Entry Sheet" by executing T-Code ML81N.

Thank you