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Flexible workflow logging

Dear SAP experts,

Does anyone know if changes in the flexible workflow to start conditions and approval steps are logged in SAP and if so where? For example if the Recipient in the flexible workflow for purchase orders is changed, where in the SAP backend can I see the changes? So far I have not been able to find it and I wouldn't be surprised if audit will start asking question about whether changes to flexible workflow are captured (apart from the WF definition which is captured in a transport request)

Much appreciated

Tiede-Jan

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4 Answers

  • Posted on Jul 24, 2020 at 07:17 AM

    Hi

    That is a very good question and also one of the reason why I do not think that flexible workflow will be working for company with strong audit at least for purchasing and other sensitive area.

    When you change a scenario in flexible workflow you are indeed created a new scenario.

    [You can not change a scenario that has run you are copying it and creating a new one]

    you can not transport a scenario.

    So basically, there is no real versionning, you got a guid but if you want to maintain you scenario clean you"ll delete the former scenario so basically nothing will show what has changed .

    However flexible worfklow scenario creation shall not be given to any user so it really depends of the audit and if the area is a sensitive area like purchasing...

    One thing also SAP has hard coded the workflow template, and if you want to had simple rules that are missing for the agent determination, and copy the former workflow template then you can run in some issues (like the approvers are no more displayed in the purchasing document)

    Cheers

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  • Posted on Jul 24, 2020 at 03:29 PM

    Thanks Stéphane Bailleul. Flexible workflow has already been implemented and audit has started asking questions. Guess we will have to contact SAP

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  • Posted on Jul 25, 2020 at 11:16 AM

    Hi

    While FWF config changes are not captured anywhere (as far as I know), you of course still have the workflow logs.. These show exactly who approved which PO and at what level. So if something strange had been configured (like allowing an office junior to approve large POs), then this will indeed be captured for audit.

    You may not know who made the FWF config change, but you will know who signed off on the actual PO approval. Is that good enough?

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  • Posted on Jul 25, 2020 at 06:41 PM

    Hi Paul, thank you for your reply. Unfortunately that is not enough, but better than nothing.

    From a control perspective the transactions processed are a detective control after the fact and not before the fact.

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