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Additional Cost (Out of system expenses) in Maintenance Work Order

Hello Experts!

In Plant Maintenance, how do I input any additional cost that is incurred out of the system against the maintenance order? For ex: I purchased some spares/ components from the local market in cash without any PR/PO. Now I want to map this cash purchase (expense) against my maintenance order similar to labor or external material. Please suggest if there is some way to do the same?

Thanks in advance!

Navdeep

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  • Best Answer
    Posted on Jul 29, 2020 at 04:34 PM

    Hi Pete,

    I tried a similar method and posted an invoice using transaction FB60 wherein the invoice can be posted directly to a G/L account and a maintenance order. Now if we maintain a new value category (for ex: Petty Cash Purchase) and assign the cost element to the value category, then this cost will reflect against the 'Petty Cash Purchase' in the cost tab of the maintenance work order otherwise it will reflect against a blank value category group.

    Best Regards,

    Navdeep


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  • Posted on Jul 19, 2020 at 07:57 AM

    Navdeep A

    You could use something like transaction PR05 in business trip management, or a direct posting from FICO like FB01, FB50, KB11N or KB21N.

    Alternatively you could use statistical postings via KB31N, but these cannot be viewed via IW32/33.

    .

    PeteA

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  • Posted on Jul 18, 2020 at 06:33 AM

    Navdeep

    I would suggest that you talk to you Finance Team, they should have a standard process for adding these costs to you SAP system.

    PeteA

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    • Hi Pete,

      Thanks for your reply. Adding it to the SAP system is not an issue, but mapping it to my maintenance order is. I am unable to figure out how to map it to my Maintenance order so that after completion, I am able to see the total cost which also includes these cash purchases.

      Best Regards,