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Sale of Sample product with Output Tax

Dear SAP Expert,

I am facing a very weird issue in client system. We are doing sales order process for Sale of free sample product.

When i don't give any tax code then system is generating accounting entry like below as per VKOA settings:

410002 Sales Promotion Exp GL ----> Dr. (Item category - 20000 Expenses in Doc. splitting config)

To 202042 Adj. Finished Goods ----> Cr. (Item category - 06000 material in Doc. splitting config)

Document type is RV.

But when i give output tax code then error is coming in the attached screenshot vf02-error.png

I have checked in the Splitting configuration and found that for Bus. transaction & Transaction variant (0200/0001) category 06000 is not maintained and i believe it is standard configuration. Even if i try to maintain 06000 system won't let me to save.

But maintaining the item category in 0200/0001 combination is not proper solution because without tax code system is generating the accounting entry. In FS00 for both GL - 410002 & 202042 tax category is * and posting without tax allowed is also selected.

Please suggest what can be the exact issue.

vf02-error.png (77.1 kB)
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2 Answers

  • Best Answer
    Posted on Jul 14, 2020 at 08:36 PM

    @Ratul Roy Assign different document type in the billing document, Do not use RV. If you use doc type RV as per document splitting FM's it will check for customer line if tax is added, and will check why Material items in this document. Splitting design will stop you from the posting, the best way to handle this is use differnt document type for which all the categories are linked. Also I believe you want to post the tax line on free of charge goods, so keeping the different document type will help business in audit too

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    • Hello Ratul Roy

      The accounting entry for FOC with tax should be as follows:

      Tax Expense on Behalf of Customer A/c Dr

      Sales Promotion Exp Dr

      To Inv Adjustment A/c

      To Tax Payable A/c

      To achieve this, you need to change your pricing and create a tax condition type as an accrual condition type. So if you are using MWST, copy it in t code V/02 and create a new condition type. This condition type should be an accrual condition in pricing schema. You need to assign two accounting keys to this condition types in pricing and maintain the GL Accounts in VKOA.

      You should still assign the new document type you created for posting to the billing document type configuration.

      Please work with your SD Colleague to get the pricing right.

      Hope this helps

      Thanks & Regards,

      Sanil Bhandari

  • Posted on Jul 17, 2020 at 07:02 AM

    Dear Sandip Kurewar and Sanil Bhandari,

    Thanks for the solution. I have suggested to client as per your suggestion and I have tried to replicate the entry and it is coming correctly now.

    Thanks a lot!!

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