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Automatic PO Creation from PR ?

Hi Experts,

I am aware that a PO can automatically be created from a PR when appropriate configurations are made in SAP. However i wanted to understand if it is possible to automatically create a PO from a PR only after the PO is approved using the Release Strategy.

Current Scenario:

PR's are approved in the system post which system automatically creates a PO in SAP. (No Additional Approvals for PO Required)

Recommended Scenario:

PR's are approved in the system, post which the system sends the PO for approval using the release strategy and only after all approvals are obtained the system automatically creates the PO.

Let me know if this scenario is possible in SAP.

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4 Answers

  • Best Answer
    Posted on Jul 21, 2020 at 11:32 AM

    Hi Micheal Mathews

    Release strategy of purchase requisitions and purchase orders are two separate configuration objects, i.e. you can setup them independently. Thus have the system to trigger a release strategy during purchase requisition creation and then another one during purchase requisition conversion to purchase order.

    To my knowledge purchase order release strategy works the same irrespective if you create a purchase order without a reference or if you convert PReq to PO manually or if the conversion is done automatically with ME59N transaction.

    Therefore your scenario is totally within SAP standard functionality.

    Kind regards

    Dominik Tylczynski

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  • Posted on Jun 19, 2020 at 06:03 AM

    Hello Micheal,

    do not know if it could work for SRM PR tranferred to ECC for PO creation, but you could try to implement SAP ECC enhancement M06E0004 (SMOD transaction) to trigger you PO release strategy.

    Regards.

    Laurent.

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  • Posted on Jul 10, 2020 at 05:16 PM

    Hey here you go Dominik Tylczynski

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  • Posted on Jul 14, 2020 at 02:49 PM

    Hello Micheal Mathews

    I'm not quite sure if I have understood your question correctly. The way I see it, is that you want to automatically convert PR into PO, but only if PR is fully released.

    If I'm correct, that it should be SAP standard functionality. You can't create a PO against a PR unless PR is fully released. It doesn't matter if PO is created manually or automatically.

    Frankly, I've not tried that scenario in a real life implementation as few companies are used PO creation automation. Nevertheless I'd highly surprised if the system doesn't work this way.

    Best regards

    Dominik Tylczynski

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    • Hi Dominik Tylczynski

      Let me put this across with the help of an example

      Consider there is a Release Strategy in the system which gets triggered when a PO for Material 'Steel' >1000 USD is raised. The PO is released when it is approved by users X, Y and Z which are maintained in the Release Strategy.

      Now if i set the system for Auto PO creation for material 'Steel' i am aware that the system will make the PO for material steel automatically once the PR is released. However, i want the system to automatically make the PO from the PR but not release the PO. I want the PO to be released by the PO release strategy, that is when it is approved by user X, Y and Z as mentioned in the case above. Let me know if such a scenario is possible in the SAP system.

      Warm Regards

      Micheal Mathews

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