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How to control PO Release at different user level

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Hi MM Masters,

I have below queries:

1. In my organization there are different level of users with different authorizations.

For User1, any value of PO created is waiting for 'pending release' for appropriate releaser.

while User2 (say site director),

a. when creates a PO (value <12000), gets auto approved and he doesn't get 'Pending Release' status or release tab appear to PO.

b. and if he creates a PO with value >12000, PO waits for pending release.

I checked for user2 authorization, I don't find M_EINK_FRG auth. with his profile. What is the reason behind this (some PO gets auto release, some not) and how to control that any PO created by anyone (with any value) should not get auto release and wait for release. (Even if same user has to approve it as per authority but release process has to be followed.)

Regards,

Dev.

Accepted Solutions (0)

Answers (4)

Answers (4)

DominikTylczyn
Active Contributor
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Hello devarshi_tripathi

Your question: "you please elaborate how I can control that any PO should wait for release and should never go for auto release irrespective of who is creating it."

First, release strategy should not depend on a user who is creating a purchase order. Typically the strategy is triggered based on PO value. So if you customize your strategy starting with 0 value, then all the POs will require releasing. The question is if you really want to go this way?

Best regards

Dominik Tylczynski

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This is not releated to SAP Authorization issue.. we have a standard release procedure configuration step to trigger the release strategy according to user1 and user2

DominikTylczyn
Active Contributor
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Hello devarshi_tripathi

Release strategy determination is driven by the classification of release strategies. The system compares values from a purchase order e.g. document type or total value with the values save under release strategies classification. If a suitable strategy is found, it gets triggered. It's as simple as that. You can basically use any fields of PO as characteristic here, e.g. document type or PO creator. If you use PO creator then strategy will be triggered for specific users only, if you use document type, strategy will be triggered for specific document types. Of course you can use more then one characteristic.

Definitely you should read documentation to configuration: Materials Management -> Purchasing -> Purchase Order -> Release Procedure for Purchase Order

Also there are tons of consulting notes on the subject.

Best regards

Dominik Tylczynski

DominikTylczyn
Active Contributor
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Hello devarshi_tripathi

It looks like your purchase order release strategy is customized depending on a user who creates a purchase order. That's the reason why for a certain user a strategy is triggered and not for another user. It's not controlled by SAP authorization but by classification of PO release strategy.

You'll find all the settings in configuration path: Materials Management -> Purchasing -> Purchase Order -> Release Procedure for Purchase Order

Best regards

Dominik Tylczynski

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Thanks Dominik, But can you please elaborate how I can control that any PO should wait for release and should never go for auto release irrespective of who is creating it.