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Dec 16, 2019 at 01:42 PM

SAP Business ByDesign: Data Retention and Residence Periods

270 Views Last edit Dec 16, 2019 at 01:42 PM 2 rev

Dear experts,

With the 1911 release came the introduction of the Information Lifecycle management work center. While configuring the data retention and residence periods in the business configuration overview I come across some difficulties. Difficulties which I cannot find the answers that I’m looking for on the SAP blogs and/or help library, so hopefully I can get help via this communication channel. I run into the following difficulties/questions:

  1. For group 01 (Financial and Tax Audit Relevant) and group 2 (Legal and Process Relevant) I am unable to change the retention periods. Shouldn’t I be able to set these retention periods? At least for group 2, correct?
  2. When the retention period ends and documents are marked for deletion but not yet deleted. Where do these documents get stored? And how am I able to access them?
  3. For some rules, in the group early lifecycle data for example, I’ve made an exception in retention period, let’s say 1 year instead of 3 year. Is there a valid and consistent way to test this configuration?

Help is much appreciated, thanks in advance.

Dorrus Steenbakkers