Hi Da Som Baek
Here are some of my inputs for your question and the trail
conversations.
Labor Cost Assignment
The Labor Cost Rate is assigned to job assignment. In
specific, Job Assignment is the Job Definition that is assigned to every
employee while hiring. Every job definition can be tagged to a Cost Rate in ‘Labor
Resource’.
Here, every employee performing a particular job with same
job definition will have the same Cost Rate irrespective of the services they
will perform.
Mostly, One service is tagged to one Labor Resource. For
same resources performing different services at different cost rate, new labor
resource is created.
If there are multiple set of books, different Cost Rate can
be maintained for same Job Assignment.
Once you have maintained the cost rate on the Valuation tab, the system will use this cost rate. You can define the
limit of the period for which the cost rate is valid using the delimit
function. This enables you to enter a date until which this cost rate is valid.
The above configurations can be enabled for a particular
cost center assignment in a Company. The resource usage is enabled for ‘Resource
Relevant for Financials’.
When an employee with a Labor Resource Cost Rate is assigned
to a Project, the cost rate is taken into consideration for financials. If the
Labor Cost rate is unavailable, service cost rate is take for financials.
This type of assignment is time-based. When an employee
enters an activity confirmation, the system derives the resource from the
employee’s cost center and job, and automatically defaults the resource in the
confirmation.
Information on the service and the time confirmed in the time sheet is
sent to financials to enable costs to be determined for the labor resources consumed.
The costs are
calculated based on the cost rates
defined in the Cost and Revenue work
center.
Additional Resources on
Service Cost Allocation to Production Lots can be found here:
https://help.sap.com/viewer/2754875d2d2a403f95e58a41a9c7d6de/2005/en-US/2cb9195d722d10148f059c3a7ab2...
Cost Rate of Labor Resource and Actual Cost
Once all the
business processes involved are completed correctly, the actual costing can be determined
based on actual costs incurred for all objects along the value chain. The calculation is
based on actual cost of materials, actual cost of labor and actual overhead costs incurred for the final product and service for a specific accounting
period. Following is an explanation in specific to the Resource
rates calculation.
Resource Rates Calculation
In order to calculate actual cost for
internal service confirmations the system collects all costs incurred by a
production cost center
and distributes them completely to the cost center’s resources. This is done proportionate to
the cost posted
for internal service confirmations in the period, meaning that these
preliminary cost are
used as an equivalence figure to distribute actual cost center costs to resources. Thus the
planned resource cost rates
can be used to ensure that expensive resources receive an appropriately higher
share of the total actual cost.
Additional
Resources on Actual Costing can be viewed here:
https://help.sap.com/viewer/2754875d2d2a403f95e58a41a9c7d6de/2005/en-US/2cb2b256722d101487d7a0fa9d6a...
Payroll in SAP ByD
If you would like to implement payroll processing for
employees and service agents, following is the process.
SAP offers a file-based payroll process with the solution, to support integration with external payroll services providers. SAP Business ByDesign helps
ensure that you retain control over and visibility
into your payroll process, even
when it is outsourced.
Additional Resources for SAP ByD Payroll
is here
https://help.sap.com/viewer/2754875d2d2a403f95e58a41a9c7d6de/2005/en-US/2ce8a791722d1014a48eef3f503e...
Pay Wages
The process of daily or weekly wages can be carried out using
automated invoice receipts which is Evaluated Receipt Settlements. This can be
done using a Supplier Contract which triggers Supplier invoices on a daily or
weekly basis. The Scheduling run can be defined in Supplier Invoice WC. Process
Flow for ERS is as follows: 1.Schedule ERS run
In the Evaluated Receipt Settlements view
of the Supplier
Invoicing work center, you can specify, for example when and how often the
run should be scheduled.
In each ERS run, the
system creates invoices for all purchase orders that are marked for ERS. To
exclude a purchase order from a scheduled ERS run, you can deselect ERS in the
relevant purchase order.
2.Invoice data sent by
preceding documents
The system copies
the invoicing data from the purchasing documents for which the invoice is
required. The system uses a purchasing contract, if involved in the process,
and the purchase orders marked for ERS with one of the following purchasing
documents:
§Goods and services receipt
§Confirmed inbound
delivery
The system creates
invoices covering the values and quantities agreed upon with the supplier.
The assignment of
purchase orders to ERS is automatic when ERS is selected for that supplier. You
can deselect ERS for a specific purchase order if you want to exclude that
purchase order from the scheduled ERS run. The system uses the prices in the
relevant purchase orders and the quantities in the relevant goods and services receipts or inbound
deliveries to create and post invoices on behalf of the suppliers.
3.Invoice is verified
- The system checks the supplier invoice for consistency.
4.Invoice is posted
After the invoice
has been verified, the system posts the invoice.
The system notifies:
oPurchasing of the
values and quantities of an invoice that refers to:
§Purchasing contract
§Purchase order with
a limit item from a purchasing contract for which there is no goods receipt
oAccounting-relevant
data
oPayments and taxes
that are due
oPayments to a
non-resident supplier, where relevant
Tax on materials and
services occurs in purchasing transactions like purchase orders and supplier
invoicing. Tax abroad is applicable when your company needs to apply foreign
taxes. In purchasing, it is possible to receive a supplier invoice with foreign
tax even if the company is not registered with the foreign tax authority. The
system automatically determines the applicable tax in the supplier invoicing
process.
Before forwarding
the data to Financials, the system checks whether the relevant accounting
period in Financials is open. If the accounting period is closed, the system
issues an error message or a warning message.
5.Supplier is notified
Depending on the
invoice format in which the supplier is to be notified, the system sends one of
the following messages to the supplier's external invoicing system:
oERS invoice using
SAP Electronic Data Exchange (EDX), sent in XML format
oERS invoice form
sent as an e-mail with the ERS invoice attached in read-only form
The ERS invoice can
also be sent by mail or by fax to the supplier.
If an ERS invoice is
canceled, the supplier is also notified about the invoice cancellation.
6.Supplier creates
customer invoice in external system
The supplier
receives the supplier invoice created by ERS and creates a customer invoice
based on the received data.
For Additional Resources on
Evaluated Receipt Settlement, please verify:
https://help.sap.com/viewer/2754875d2d2a403f95e58a41a9c7d6de/2005/en-US/2de2ef3b722d10149e148b2bd00c...
https://answers.sap.com/questions/408593/ers-invoices--sap-bydesign.html
https://answers.sap.com/questions/558742/purchase-invoice-for-service-agent.html
Hope this could solve most of
your queries.
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