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Table TVCPF having fields - item category, pricing type and billing qty as blank

Hi All,

I am auditing the SAP automated functionality for a company.

For my client i can see that in table TVCPF; pricing type field is blank for some combinations of SO type and billing type as well as delivery type and billing type. Also the item category field is also blank for these. Now i have 3 questions here:

1. in table TVCPF; can a item category field be blank for some combinations for SO and billing; and Delivery and billing? What can be the financial impact because of this?

2. Can there be any scenario where billing quantity field can also be blank? (in this scenario as well, the item category field is blank)

3. Can there be any Sales Order where a material does not have an item category? Since in the above scenario, the item category is blank, hence this question. I have never scene such a case but the client is saying that there is a possibility when a material do not have item category.

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  • Posted on Nov 08, 2019 at 09:49 AM

    1. Yes, the target item category can be left blank, in this case the system determines automatically the target item category. As long as the expected item category is determined in the target document all is OK.

    2. Yes, in certain scenarios it is correct to set billing quantity as blank or with indicator zero - for example when you create proforma billing document. It is not a problem that the item category is also blank (read point 1).

    3. I am not sure that I understand the question. The material itself does not have an item category, there is item category group in the material master (on basic data and on sales area data). Is this what you ask? If yes - you need at least the general item category group set if you want to process this material as sales document item. This is usually controlled via material type customizing (you set the field as mandatory). If you meant "can it happen that for a certain document no item category can be determined" - yes it is possible; depends on your master data (material master, CMIR), transactional data (sales document type, process - for example free goods) and on your customizing.

    Considering that you are performing an audit of SD customizing it may be a good idea to request the assistance of a qualified SD consultant for the project to help you out (it is not realistic to expect that all your questions which may arise during the audit will be answered on time by unpaid volunteers).

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    • Saurabh Dugar I am still unsure what you meant in question 3 :)

      If there is no item category determined for an item that you want to sell/deliver/invoice there is definitely some financial impact - missed opportunity, failing to deliver goods that you already promised to deliver (especially if this is linked to a contract where you have specific clauses for delays), if you cannot invoice - you don't get paid etc., if you cannot issue invoice for advance payment for example (this is a legal requirement in my country) then you have a problem with the tax authorities.

      I will be more blunt than usual - you are making things more complicated for yourself by looking at TVCPF as a whole. It makes a lot more sense to look at copy controls for each case (order->order, order->delivery, delivery->billing, order->billing, billing->billing, order->order) via the corresponding transaction, taking into consideration the item category determination setup, the master data and of course - the business processes in the company.

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