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Amend invoice number

In SAPbyDesign how can you amend the invoice number / external document ID after the invoice posting has been approved?

Currently, I cancel the invoice processing, have the cancellation approved, and then have to re-process the invoice and then get approved. Its a long process to go through for a simple invoice number change, especially when i have accidently added in an extra number etc

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  • Posted on Oct 30, 2019 at 09:37 AM

    Hi Kerry,

    When you post a supplier invoice, system will send message to accounting as well in backend.

    Hence, if any changes are allowed in a posted invoice, it will create inconsistency in the accounting/financial side .

    So, it is always expected to enter correct details before an invoice is posted. If there are errors, system raises exceptions which should also be corrected before the invoice gets posted.

    Hence, as of now, if you have to make further changes in the invoice, you need to cancel a supplier invoice so that you can create a new document with the correct data and accounting is not impacted.

    If the invoice is not yet posted, you can also void the document .

    If your query is answered, you can mark this as answered.

    Best Regards,


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