Request Quotation from Supplier

[Former Member]

Hi,

I just got a question from a customer of my company, regarding if we can help him create a "better" and more streamlined process for dealing with creating requests for quotations from suppliers / vendors, and the response back of a quotation.

Currently the customer is working in a local webtool (local design, that they've created themselves) that links to SRM (somehow, haven't quite figured that out yet), but the main thing is that all their suppliers work and log into the customers webtool to both view requests and respond with a quote. It seems like this is very important to the customer, to retain a form of tool that the customer also can work in and not replace the Communication of requests for quotes => quotations via e-mail or other disconnected options.

So I'm looking to understand more about the Sourcing and Procurement part of S/4, in terms of understanding how quotes => quotations work there. And if a separate webtool can interact with S/4 in terms of first creating the RFQ and sending it to the separate webtool, and once the quotation has been received also transmit that to S/4.

Or is there a "light version" / web connection for a supplier to be able to access a Fiori App to see any relevants RFQ's and respond with a quotation? Or would Ariba ever be and option?

I know that my question is a bit "messy", but I essentially need some more info regarding the whole RFQ => Quotation from Supplier flow- 🙂 I know how it in practise works in R/3 but I honestly think it would be a mistake to tell the customer to continue to develop solutions in R/3 as they will have to move to S/4 rather soon anyway.

Many thanks in advance and have a great day!

All the best,

Susanne

[lingaiahvanam · Accepted solution]

Hi,

Once RFQ (Request for a quote) created in S/4HANA on-premise system then transfer RFQ information to third-party tool (webtool) via SAP Cloud Platform Integration.

You can refer to the following blogs to get the basic info.

https://launchpad.support.sap.com/#/notes/2736560

https://launchpad.support.sap.com/#/notes/2332710

https://blogs.sap.com/2018/06/12/how-to-integrate-s4hana-cloud-and-on-premise-system-using-sap-cloud...

Best Regards,

Lingaiah

[Former Member · Accepted solution]

Hi Lingaiah,

Many thanks for your reply, very helpful! 🙂

One question I have is regarding "masterdata". Currently the customer's webtool / portal also requires the supplier to maintain masterdata for the material they're quoting. The first request for quote from the customer tends to be fairly generic, and not have all the specifics required for the continued procurement / purchasing process in SAP.

If the customer decides to keep their webtool separate from SAP, would the created / maintained material masterdata be able to be transferred back to S/4 via the SAP Cloud Platform Integration? I would assume that the interface between S/4 and the external third-party tool can go both ways and transfer all types of information back to S/4 as well?

Thanks again and kind regards,

Susanne

[lingaiahvanam · Accepted solution]

Hi,

It depends on customer choice master data and transactional data can be inbound and outbound based scenario via SAP Cloud Platform Integration. But it required more efforts to define the process flow between customer webtool and S/4HANA.

Best Regards,

Lingaiah

[Former Member · Accepted solution]

Hi,

Ok, understood! But then I will simply say that there are possibilities to transfer data both inbound and outbound between S/4HANA and the current 3rd party webtool - but the scope and complexity of this will have to be looked at in our project (should the customer choose to move forward with my consultancy firm).

Many thanks again and all the best,

Susanne