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international purchases with customs and imports processes

Hello SAP ByDesign community,

We have a business scenario with one of our customer in which most of the purchase orders are international. The purchase document is posted to suppliers from different countries in USD. Our customer is based in Colombia and the company currency is Colombian Pesos (COP).

The standard flow in ByDesign is to post the goods receipt before creating the supplier invoice. However, as this is an international purchase process with customs and imports involved, our customer is posting the supplier invoice before the goods receipt, at the moment the risk is transfered to them. In this first moment, the supplier invoice is posted at the exchange rate of that date.

Commonly, the inbound delivery is posted around three months later, once the materials are physically received in the warehouse in Bogotá, Colombia. By default, the system posts the GR at the exchange rate that is current on the date in which the inbound delivery is posted.

Due the international normatives, the exchange rate used for the materials valuation must be the one current at the moment of the risk transfer. This means, it should be the same exchange rate of the supplier invoice. However, the inbound delivery document doesn't allow to select or change the exchange rate. It always takes the corresponding to the date this inbound dlivery is being created, generating exchange rate differencies that are not allowed.

Do you have any idea or experiance covering this scenario?

Thanks in advance

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1 Answer

  • Posted on Jun 18, 2019 at 07:32 AM

    Hi Carlos Alberto Castro Vegas,

    I recommend one approach for your scenario although there could be other approaches too. Approach:

    1. If your supplier locations are confirmed, determine cross-border customs and import costs.
    2. Add these costs within SAP as Landed Costs.
    3. About exchange rate risk, customer and suppliers could agree to certain percentage of exchange rate fluctuations, based on past fluctuations of two currencies.
    4. Customer and Suppliers can enter agreed exchange rate within SAP for all documents, at end of each month.

    Please do keep us posted which approach worked for you, for benefit of SAP Community.

    Best Wishes & Regards,


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