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Budget Commitment on Travel Requests against WBS

Hello Experts,

We are implementing Travel Requests, Planning and Travel Expenses in our company (FI-TV). We already have Funds Management implemented, but just for WBS, PS will control the budget (AVC).

When We approve a Travel Requests (Estimated Costs) against a Order or Cost Center, the budget check and consumption works properly, but when We approve the Travel Request is against WBS, there is no budget commitment consumption.

We do all the customizing to integrate FI-TV with FM an CO, just with posting in PS we are facing this issue.

Has anyone some information about this process?

Thank you in advance.

Regards,

Gleisson Ramos

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4 Answers

  • Best Answer
    May 15 at 02:23 PM

    Hi,

    PS is using budget module of CO. In order to consume the budget of CO, you would need a consumption document in CO, either a commitment or an actual. My point is that travel request won't create a commitment in CO, but only in FM. Hence, you won't be able to control your budget in CO at this level, but only when the travel expense is posted.

    Regards,

    Eli

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  • May 15 at 12:28 PM

    Hi,

    When you speak that there is no budget check, do you refer to budget managed in CO or that one of Funds Management (PSM-FM)? Also, when you speak that the budget is correctly checked for internal order, do you refer to FM budget?

    For what I remember, travel requests don't create commitments in CO; unless, it was changed with some new release.

    Regards,

    Eli

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    • Hi Eli,

      Yes, all the budget and check are managed in Funds Management (PSM-FM), except for PS (Project Systems) postings that has its own AVC.

      In our scenario, to all posts in CO (Order, Cost Center, etc) the Travel Request creates a commitment (in PSM-FM) properly. Just for TR posting against to WBS, the commitment is not created.

      It's a little confused for me the system behavior different for the same postings (TR) in CO and PS.

      Have you heard about this "trouble"?

      Thanks in advance,

  • May 15 at 05:45 PM

    Oi Gleisson,

    This issue is not unique to FI-TV, same goes for CATS for example, until records are attempted for the transfer you never know if they fail the budget check or not...

    My only suggestion is never use a hard stop for the budget control, always go for the warning + email(s). You can also think about some enhancements, like taking the TR requests values to specific plan version and have a custom report adding that up to your commitments into a new column called Travel Requests, and/or enhance directly CN41N to show Approved TR value...

    Abraço,

    Paulo

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  • May 16 at 10:07 AM

    Yes Eli,

    Thanks for your point, so now I can see really Travel Request does not generate commitment on PS by standard....

    Olá Paulo,

    Thanks for your suggest too, but I'm thinking about to do some ABAP parallel develop to run FMZ1 (using FMFR_CREATE_FROM_DAT ) and create "manually" the commitment for each Travel Request approved against WBS or NWA. Its a little hard do control, but very possible.

    Thanks for your helpful comments,

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