W-2 changing to blank stock

[Former Member]

We are currently using printed self sealer stock to print our W-2.  We are also using a custom SAPScript form.  We have a requirement from our Business Owner to change to a blank stock and have SAP print the background on the form.  After reading note 1547853, I have located the SSBI switch and have changed it to blank.  However, the printout still does not contain the background.  I have also made changes to UTRW2 and UTXPR features and have change the form to the delivered SAP self sealer form ( HR_F_W2_MULT_SS).  In addition I have change the following tables V_T5UX7 and V_51T5_B.  However, now when I try to run last year's W-2 using PU19, I am not getting a W-2 form in either the PDF forms generated or SAPScript Forms generated.

Has anyone out there converted from SAPScript to a PDF form for W-2 and used the blank paper stock instead of the pre-printed forms?  I think I must be forgetting a step but cannot resolve.

Hoping someone can help!

Thanks,

Sherrye Owen

Tarrant County Government

[former_member353481 · Accepted solution]

Hi Sherrye,

We did exactly what you're doing now. In addition to note 1547853, the instructions in note 1514526 calls for setting SSBI switch (SSBI text field) to X. But actually, I went in the code and saw that the code is expecting the value 'SSBI' instead of X so change this parameter again and see what happens.

As far as your last year's form is concerned, I don't think it's a good idea to print both Script and PDF forms for the years that have already been printed. We have a cutoff date for Script after which everything gets converted to PDF.

Regards,

Thomas

[Former Member · Accepted solution]

Hi Thomas,

Thank you so much for your help!  I tried going into Payroll>Payroll USA>Tax Reporter>Tax Form Definition>Define original tax forms, selected the form HR_F_W2, and click on the Tax form fields.  Went down to Field SSBI and tried to enter SSBI in the Eval.Defn. column.  This column only allows 1 character, so I was unable to enter SSBI.

Did you also have to change your form that you were using for W2s in additional to changing the background printing?

Regards,

Sherrye

[former_member353481 · Accepted solution]

Hi Sherrye,

It's not the Eval.Defn. column, leave that field as is, it's the 'Tax form field Text' next to SSBI that needs to be changed. If you look at other fields, they all have text descriptions except SSBI which is missing a description. We were puzzled by this too since the instructions are not clear cut. Hope it works for you.

Regards,

Thomas

[Former Member · Accepted solution]

Hi Thomas,

Thank you for the clarification.  I added SSBI to the 'Tax form field test' but I am still not getting a W-2 form at all with running PU19.  I get forms for W-3, 6559 Magnetic media summary, and W-2 Audit report.  I think I must be missing a configuration step on setting the default form to use when running Tax Reporter.

Regards,

Sherrye

[former_member353481 · Accepted solution]

Okay, may be you're trying to print an employee who's elected an online W2? Check feature UTREL, FORCEPAPER should have X if you want to print employees who elect online W2. Example below. Without X, they won't print even though you check 'print employee copy' in PU19.

FORYEAR 2015

BEGDATE 20150101

ENDDATE 99991231

FORCEPAPER X

CORRECTION

Regards,

Thomas

[Former Member · Accepted solution]

Hi Thomas,

Thank you so much!  That worked!

Regards,

Sherrye