Message no. M8376: Enter goods receipt data only when working with GR-based IV

[sagar_kapadia]

Hello,

I am getting below error message when trying to post GR based IV.

The GR is posted successfully with Reference document number, Reference Document Item and Fiscal Year of the current period. Additionally, I checked the EKBE and MSEG tables and the values for Reference document number, Reference Document Item and Fiscal Year values are populated correctly in the table.

I am well aware that the error is appearing because the system is not populating the data available in the fields Reference document number, Reference Document Item and Fiscal Year (technical names highlighted in Red below) when testing / executing Function Module BAPI_INCOMINGINVOICE_CREATE. The error goes away when I put these values manually at the time of testing function module. Ideally, the system should populate automatically.

It is working fine for many POs except a few going into error. Comparing POs and relevant documents is not helping in resolving the problem.

Is there some OSS note to resolve this problem? If someone has faced this, please share inputs.

Diagnosis

Goods receipt-based invoice verification:

In row 000010 of table Itemdata for purchase order 4502968883,item , you have completed one of the following fields incorrectly or not at all:

• REF_DOC (Reference document number)
• REF_DOC_YEAR (Fiscal year of the current period)
• REF_DOC_ITEM (Reference document item)

If you are working with goods receipt-based invoice verification, you must complete these fields. They uniquely describe the goods receipt document to which the invoice refers.

No goods receipt-based invoice verification:

In row 000010 of table Itemdata for purchase order 4502968883,item 00010, you have completed at least one of the following fields:

• REF_DOC (Reference document number)

• REF_DOC_YEAR (Fiscal year of the current period)

• REF_DOC_ITEM (Reference document item)

If you are not working with goods receipt-based invoice verification, you must leave these fields blank.

Procedure

In table Itemdata, check your entries in the fields listed above.

[ankurch]

Hi Sagar,

Please check the followings -

• Have you checked GR based IV in Invoice Tab of PO.
• Have you enter the delivery note while posting the MIGO document.
• While posting the Invoice have you entered Delivery note!

Please check & revert back!!

Thanks & regards,

Ankur Chauhan

[sagar_kapadia]

Hello Ankur,

• Have you checked GR based IV in Invoice Tab of PO.
  • Yes, the indicator is checked.
• Have you enter the delivery note while posting the MIGO document.
  • Yes.
• While posting the Invoice have you entered Delivery note!
  • Yes.

Unfortunately, error still exists

[ankurch]

Could you please share the screen shot, if possible for PO Invoice Tab, MIGO in display mode.

MIRO reference Doc.

[sagar_kapadia]

Sorry, I will not be able to upload any screenshots here.:)

[ankurch]

Hi Sagar,

Than as per my recommendation please check the FI calander of your company code, Posting period, physical year variant of your company code.

Than  cross check the Delivery Note, Date & Item data of PO,GR & Invoice.

[sagar_kapadia]

Hello Ankur,

Sorry, but I do not think checking these points have any relevance because the processes here are quite matured and this is happening with few POs as I mentioned earlier. It is workinf fine in other cases.

[former_member198650]

Hi Sagar,

Have you checked the POs which you are getting error for checked GR-Bsd IV check box selected under invoice tab at item level? If not, in that case it throws above error.

Regards,

Mukthar