How to import chart of accounts through DTW in sap business one

[Former Member]

Dear All,

I request you to please explain how to import chart of accounts through DTW in sap business one.  I want each column description. which column is mandatory, and type of data should be filled in template of COA. When I am trying to import, I got error- "Illigal parent no.". please provide me some suggestion.

Thanks,

Anshul Pathak

[former_member280812 · Accepted solution]

Hi Anshul,

You must first setup the account segmentation before you proceed in the actual importing of chart of accounts. chart of accounts is consist of different levels depends on the setup you want. the first level is provided by the sap b1 the ASSETS, LIABILITIES etc... and those container has own account code, you can check their account code by going to administration > setup > financials > edit chart of accounts and select the container you want then click ok and look for G/L Account it consist of 100000000000000 for ASSETSS container.

Then if you want to import another level just fill up the fields given by nagarajan. just remember that the father account key of the child account is the account code of the parent account.

Example: lets say you want to add in the assets container

AcctCode     AcctName     ActiveAccount     FatherAcctKey

A1               A1Name        tNO                    '100000000000000 (make sure to include single quote in the first line so that it will not convert to exponent number)

Example: lets say you want to add in the A1 container.

AcctCode

AcctName

ActiveAccount

FatherAcctKey

B1            A1Child      tNO                 A1

The ActiveAccount is used to determine if the account is a title or active account. Active Account will be turning tYES if your account is in the last level.

Regards.

[Former Member · Accepted solution]

Hi Aucim,

Thank you for your help. I tried to import again after your suggestion, again I m getting same error. I am new to SAP business one DTW. I have follow the DTW Templates. not getting proper solution. what should I do now? please help m

Regards,

Anshul

[Former Member · Accepted solution]

hi Aucim,

I have imported successfully parent account and child account. thank u so much.

But I am not able to import active account code and name. could you pls explain me like above solution,.

Regards

Anshul

[former_member280812 · Accepted solution]

Hi ANSHUL,

Please provide the error your getting and if you can, provide us the screen shot of your template.

Regards.

[Former Member · Accepted solution]

Hi AUCIM,

Please find the screen shot of my dtw template, I am not able to import active account code,

ERROR Message is- "_SYS00000000003   Enter valid code"

Please provide the solution.

[former_member280812 · Accepted solution]

Hi ANSHUL,

Can you please provide also the parent account and child account that was already imported. And also provide me the setup of your account segmentation.

Because your segmentation will play important to your format code.

Regards.

[Former Member · Accepted solution]

Hi,

yes you are right, I was getting issue due to account segmentation setting, it plays important role for format code, I again tried and imported with the combination of segmentation, it is imported successfully.

thank you so much for ur time and help! My concepts are cleared now.

Regards,

Anshul.

[former_member280812 · Accepted solution]

Hi ANSHUL,

That was great dude... case closed...

Regards

[Former Member]

Hi Anshul,

Parent GL code is default GL code of SAP B1, which is Assets 100000000000000 like that for the remaining Liability, Equity, Revenue, and etc.... 

[KennedyT21]

Hi

the error is due to the parent gl code hat you have given in the excel..

Suggest to follow the samples under

C:\Program Files (x86)\SAP\Data Transfer Workbench\Templates\Templates\

Cheers!

[kothandaraman_nagarajan]

Hi,

To know which field is mandatory, create new account under Chart of accounts.

Below fields are mandatory,

1. Acct Code

2. Acct name

3. Active acct or Title acct

4. Level

5. Currency

6. Father acct key

7. Control acct.

For your error message, father acct key should be same as SAP B1.

Thanks

[julie_jamieson2]

The best way is to import the parent accounts (header) first, then import the posting accounts.

If you find the template under

C:\Program Files (x86)\SAP\Data Transfer Workbench\Templates\Templates\

You will see column descriptions and tool tips in the spreadsheet