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invoice should be created in text format

Former Member
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hi

   My clients says whenever invoice is created its should be created in text format rather than PDF with specific fileds in invoice..so that my client can ssend it another department for their IT returns. please suggest

Accepted Solutions (1)

Accepted Solutions (1)

VeselinaPeykova
Active Contributor
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What is the actual problem that you are facing (except that you don't seem to have collected the business requirement details)?

With the detail provided here, I cannot suggest whether you need an output per billing document, output from some report, transaction authorizations, idocs, connections to SAP/non-SAP systems, transfers to ftp, data formats, encoding, conversions...

Nobody here in SCN could do the consulting part of the assignment for you, sorry.

Please discuss the requirement with your client, evaluate several possible options and when you face a specific problem, despite that you have searched for solutions in SCN, notes, external sites, and tested in your sandbox, you will have a higher chance to get better replies.

Former Member
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see  tthing is whenver enduser creates billing it should creates a text file in the system.with client specified fileds.so that client can send it other department for their  internal use

VeselinaPeykova
Active Contributor
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You already mentioned that in your first comment.

If I were you, I would continue asking questions about this 'internal use' - why exactly they need this *.txt file, what they do with the file once they get it, why the other department can't log on to SAP and check the billing documents instead of receiving a file, when they need this information, what exactly they need to have in the file... things like that.

Here is a small trick, that teachers use for kids in elementary school to help them learn how to tell a story in their own words and perform some rudimentary analysis. Remember the words - what, where, when, how, why (for bright kids add if/whether).

I hope that you got the idea.

Please do not post back your client's answers to these questions - they are just examples to help you start with requirements gathering, so that you can come up with different design solutions by yourself.

Former Member
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sorry my  mistake.  actually the requirement is something like.my client has another partner who takes care of income tax filing. i  mean to  say he as another client who does income tax filing process.so to avoid lengthy process, he asked as us to design the  in such a way that  whenever the billing is created it should be created in text file with few specific fields.however sap process like devlivery billing goes to sap database

Former Member
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Hi ,

I think that the requirement is for output from Billing document. You can ask your technical team to generate a txt file for specific fields from invoice or update a custom table with specific fields, from which the data can be extracted to txt file,

As others has highlighted, without knowing the business requirement no one will be able to help you.

Regards,

Ajit

Answers (3)

Answers (3)

Lakshmipathi
Active Contributor
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Moved from SAP ERP SD Sales to Output Management

Jelena
Active Contributor
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In some countries special tax software can be connected directly to SAP for this purpose (e.g. Vertex in the US).


Unless you are required to file taxes daily, I don't see any technical need to send the invoice information to the tax preparer for each transaction. You can simply create a report or query and then once or twice a month download it to a file and send it out. If you are OK with doing it manually then a query would be sufficient. If it's something more elaborate then you'd need an ABAP report.


Kindly do some research before posting on SCN and then ask more specific questions instead of just posting the requirements. If you need someone to provide a complete solution then there are websites where this can be done for a fee. Refer to this blog on how to ask better questions:

http://scn.sap.com/community/getting-started/blog/2010/05/12/asking-good-questions-in-the-forums-to-...

siva_vasireddy2
Active Contributor
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Hi,

you can discuss with your abaper where the print programme will be developed in Text fomat