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Former Member

Credit Check without considering Open Billing Item Value

Hi Experts,

In Automatic Credit Management Functionality, where the Credit Check happens during Sales Order creation by comparing the Limit set in Credit Master with the Total Value of Open Sales Order + Open Delivery + Open Invoice (Without Accounting Doc) + Open Billing Item (released to Accounting but not paid by Customer). H'ever, i would like to know if it is possible to consider only total value of Open Sales Order + Open Delivery alone. Pls share if anyone come across such scenarios.

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2 Answers

  • Jul 21, 2016 at 06:56 PM

    Why you would want to do that?

    If a business user sends me such requirement, I would explain that this is not very reasonable.

    Open billing documents are not supposed to be printed and sent to the customer.

    Then what is the difference between open delivery and open billing from the supplier's perspective?

    None.

    If there is no difference in terms of risk from company's point (delivered products, but not invoiced in the FI sense), then why you need to estimate a lower risk?

    A part of the consultant's job sometimes is to explain such things, understand the rationale behind certain business requirements and suggest alternative solutions.

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    • If you had the payment information sent back, you would not need to exclude certain open items from checks, because you would work with correct and (hopefully) up-to-date information.

      As to the reconciliation account way to exclude certain items from credit limit check - this is a SAP standard functionality - I am referring to transaction AKOF, which is well-known to FI people.

      If you press F1 for the field W/o credit management, you will understand what I meant by excluding a FI posting, created from SD invoices, from credit limit check.

      Still, it is not a good approach to use such workaround instead of fixing the design done 16 years ago. This setting makes sense in very specific cases, and my observation with end users is that this causes a lot of confusion when they start investigating a mismatch between FD33 and FBL5N.

      Edit:

      Additional clarification - this works to exclude open items from credit limit checks, not from checks for overdue items, but as you don't send back information on incoming payments, I guess, you don't execute such check at all.

      This means (with your current design) that you will accumulate values in this special reconciliation account and will never clear that, neither your customer open items.

      Message was edited by: Veselina Peykova

  • Jul 22, 2016 at 08:23 AM

    Hi SRK R,

       The open Billing Document will usually not be applicable as most of the business have invoices released to accounting during saving of invoice.

    Open Billing Document are those Invoices which do not get released to accounting .

    Once the Invoice gets released to accounting then it is termed as open items for which the payment has to be received from Customer.

    In a normal Credit Management set up the Open Billing Document will always be "ZERO"  check it from your end too in S067 info structure.

    Regards,

    SRK

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    • Former Member

      Hello SRK,

      Pls read my message, i have mentioned what i mean by Open Billing Item Value.... Yes the correct term is Open Item and i mentioned as Open Billing Item value for easy understanding to all.