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FPY1 payment on Invoice amount

Hi All,

In our regular business for collective accounts, after a parent invoice is created, child invoices are reversed due to many reasons and this is impacting our payment extract in FPY1.

When child invoices are reversed the payment extract amount is less than the invoice amount sent to Customer. For example, there are 10 childs with invoice amount $100, so parent invoice amounts to $1000 and the same is sent to Customer.

Now, if any of the child invoice is reversed, the receivable amount comes down to $900.

So, in this case the payment extracted by FPY1 is $900.

Is there a way to extract $1000 i.e. the invoice amount instead of the actual receivables irrespective of any reversals/adjustments?

Could anyone please help me if there is any standard functionality for this one?

Thanks & Regards,

Chitrang

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2 Answers

  • Posted on Jun 24, 2016 at 03:12 PM

    Hi,

    When the child Invoice is reversed (e.g. for 100), you could try and use FICA Invoice Reversal Event R471 to post a Debit entry for 100 on the Parent account (with the same Due date as the Child Invoice).

    Then when you run FPY1, you will process the full 1000.

    I hope this helps.

    Regards,

    Ivor Martin

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  • Posted on Jun 24, 2016 at 04:05 PM

    Hi Chitrang,

    In a nutshell, you don't want to impact the Child cancel-rebill process on the already generated invoice amount, which has been already commnicated to the User.

    You can use the standard SAP Adjustment reversal of Billing docs functionality (T.code-EA21) for your requirement.

    Through this you can reverse a billing document for adjustment when the billing document

    has already been invoiced and has been communicated to the customer.

    In this case, rebilling produces a difference document. This ensures that the customer only sees the difference as an adjustment of the previous bill.

    Now if you don't want to adjusted bill to go the customer, you can set a print lock during the creation of the asjusted invoice and post it with clearing restrction 8, so that it doesnot roll up to the parent automatically.

    In the next invoicing cycle, the clearing restrction 8 is removed and the adjusted invoice is rolled-up ot the parent level and is available for direct debit collections.

    Hope it helps..

    Thanks,

    Amlan

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    • Hi Chitrang,

      If your requirement is for UK geography, then you can activate the Direct Memo Notification in your system.Once the Direct memo notification is activated, a collection date will be set against each of the open items in advance, which are due in the near future based on the Business rules.

      Once the collection date is set against the particular item, you will not be able to perform cancel/rebill.

      Now once the FPY1 run is executed, and item is picked up, the collection date is removed and then you can perform a cancel/rebill.

      So in this scenario, until and unless the items for which the collection date is set are collected, SAP blocks them from all of the other processes, which would enable the FPY1 run to pick the items, for which the invoice was sent to the customer.

      Once the FPY1 run is executed, only then you will be able to perform the cancel/rebill. So there will be a time delay on the cancel/rebill process that needs to be performed.

      Hope it helps

      Thanks,

      Amlan

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