Customs/other charges in Service PO

[former_member614444]

Hi,

The requirement is to enter customs clearance agent's (third party) service charges and other charges (freight/courier) in the Service PO.  What can be done for this (and what is the best practice)?  Can the condition types to be configured for this (same as materials PO)?  Kindly advise.

Thank you,

[former_member195132]

Hi,

As it has been earlier communicated in  SAP note 381030 that delivery cost or other cost are generally not supported in External Service Management, SAP recommends you to add in additional service line.

let suppose you are getting service in line item 10.

so add custom clearance charges in line item 20.

add freight cost in line item 30.

and so on....

after accepting the services, you can change the vendor in MIRO (Inv. Party in Details Tab) for line item 20 & 30.

Try this in your system.

Regards,

Saad

[former_member614444]

Dear Saad,

Thank you for the reply.  We are already aware of the SAP note referred by you before starting this discussion.  The procedure you have mentioned above may not work since that information (line item 20 & 30) will be printed on the PO (for services vendor).

Best Regards,

[former_member195132]

Hi,

You are right that line item 20 & 30 will be printed in your PO.

but if you can write something as Freight charges or Insurance charges in Line item text (basically something on which logic can be created by the ABAPER). you can ask him to create a Z-form for this print out omitting the lines of other cost.

Regards,

Saad

[former_member614444]

Dear Saad,

Thank you for the workaround suggestion, however this is not suitable as in some cases this is  actually entering for actual payments to the (same/po) vendor.

Thank you,

Best Regards,

[BijayKumarBarik]

Hi,

Can you share more business background where your service needs customs clearance?

If it is related to material you can go for import procurement where material physically stores in customs department and for which you need to pay to customs vendor but in case of service where you are storing?

For service PO, may be you are requiring consulting by consultant or geologist or specialist for which no storage needs in customs department for which payment requires!

Regards,

Biju K

[former_member614444]

Hi Bijay,

Thank you for the reply.

The service PO will be lumpsum (materials + services, excluding customs clearance agent fee).  Some materials are included in the service PO which will be imported, therefore the requirement is how to handle customs clearance agent fee for this scenario?

Thank you,

Best Regards,

[schaganti1]

Hi Sap

if you want to pay separately to the custom vendor we need to maintain the different account modifier in the accural filed of pricing procedure against that condition type.

Regards

Sudhakar

[former_member614444]

Hi,

Thank you for the reply.  We are maintaining this for materials PO, but the requirement is for service PO.

Thank you,

Best Regards,

[former_member614444]

Hi,

What is the Best Practice for the above scenario, i.e.,

1. Customs duty to be paid to the third party for materials included in the service PO.

2. Customs clearance service charges for third party for importing tools (which will be taken back by the Service Vendor).

Thank you,

[BijayKumarBarik]

Hi,

Better handle with material procurement with import process where you have material price fro import vendor and customs price for custom vendor. For vendor, those provides the service- you can create a new condition type( have appropriate condition  category) for service vendor and add to the Import pricing procedure of material and add service price in material import PO with new condition type and add those vendor in it.

Regards,

Biju K

[former_member614444]

Thanks Bijay,

But with material PO, can we maintain validity dates?

As mentioned in No. 2 above, if we are just giving customs clearance charges (means Vendor is sending tools and third party vendor is clearing from customs) then in this case how to handle in service PO?

Thanks for any suggestion.

[BijayKumarBarik]

Hi,

Already processes are suggested- Only you need to re-design business process based on your skill and design a import pricing procedure  for material where facilitating  payment for agency on service with keeping a separate condition type.

Just spent  quality times with system, configure as requires, carry out all transactions and cross check accounting entry at the end.

Regards,

Biju K

[Former Member]

Hi,

you can maintain/add service line item as custom clearance in service PO.

Regards,

Abhay

[former_member614444]

Hi,

Thank you for the reply.  If we add a new service line item, then how can we pay to the third party (other vendor for customs clearance)>

Best Regards,

[Former Member]

Hi,

Then you have to create 2 service PO, one custom vendor and another freight vendor for booking your expenses.

[former_member614444]

Dear all,

Thank you for the reply.  It means the customs clearance should be same as materials conditions type?

Pls advise.

Thank you

Best Regards,

[former_member233510]

You can only create either surcharge or discount conditions. Restriction is that you cannot create delivery condition, technically condition category B cannot be used in the service PO.

[former_member614444]

Dear Rosh,

Thank you for the reply.  The requirement is to capture customs duty (to be paid to the vendor or to the third party - both scenarios)  and customs clearance cost (for third party i.e., customs clearance agent) in the same PO?  or what is the best practice for this scenario?

Thank you,

Best Regards,

[former_member233510]

1) Create surcharge condition for customs duty paid and custom clearance cost.

2) Add this conditions in your pricing procedure.

3) Create Service PO, mention the respective % condition value.

Note:

1) You cannot define different vendor in any of the surcharge conditions as you define in freight condition while procuring goods.

2) You cannot define accrual and account key for these conditions.

3) There are few functional modules which can read the conditional values in PO pricing and give you the amount how much amount you spent for custom duty over the year or certain period.

[former_member614444]

Hi,

Thank you for the reply, but the requirement is how to pay customs clearance cost to the Third Party (other Vendor).  Any idea?

Best Regards,

[schaganti1]

Hi

add custome condition type JCBD in your pricing procedure and assign the pricing procedure to service vendor in purchasing data  and also need to create a new vendor as custm vendor and add in the procedure like

go to conditon tab in the service po and select jcbd condition type and select the details maginfier and add the newly created customer vendor in the bottom of the screen.

it custome charges will be paid to the that vendor ( same process for freight /courier)

Regards

Sudhakar

[former_member614444]

Hi,

Thank you for the reply.  We are already using this procedure for materials.  We need to pay to third party (other vendor) for customs clearance for service PO.  Any idea?

Best Regards,

[former_member233510]

Yes you can, please call transaction M/10 and define the condition for custom clearance and add the same in your pricing procedure by call transaction M/12.

[kaushal_sharma]

Hi

It is not possible to add delivery cost in service order.

Please refer note: 381030 & 571177

[former_member233510]

Yes, i advised him to add the condition for custom clearance. This may be add as a surcharge condition.