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Invoice created in SUS vs created in ECC

Hi Gurus,

I think I know the answer to this one, but I'm going to ask anyway...

If we have a PO & GR for 100 units, and a supplier mails/email/faxes an invoice to AP for 10 units, and a MIRO invoice is created, and then they create an invoice in SUS for 100 units, the SUS invoice will error out when the IDoc is created in ECC. Is there any way for this to create some kind of notification? The supplier made a mistake in this case, but unless someone is monitoring IDocs, how would anyone know that this happened?


I'm guessing this would have to be a custom solution, but is that how others have addressed the issue of inbound Idocs that fail?

Thanks,
Seth

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1 Answer

  • Best Answer
    Jun 16, 2016 at 06:08 AM

    Hi,

    In MM-SUS scenario, normally invoice will be created by suppliers in SUS system and sent back to ECC.


    You can send invoice from ECC to SUS only if it is in the ERS process.
    Vendor must be ERS enabled & in the PO the ERS option must be selected,
    then it is possible to create the ERS invoice during the ERS run with transaction MRRL.

    If you create a non-ERS invoice in ECC, it will not be updated to SUS and hence SUS will have no idea of the already invoiced quantity.

    ECC non-ERS invoices will not be updated back to SUS.
    SUS system has no idea of the remaining un-invoiced quantity of PO.

    If you allow this procedure to be used, you might consider

    to make use of BADI BBP_SUS_QUAN_PROPOSE (method SET__QUANTITY_INV) in

    SUS when creating Invoice to perform a remote function call to ECC to

    check the remaining un-invoiced quantity of the PO, and issue an error

    to supplier if necessary.

    BR,
    Ivy

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    • Former Member Ivy Li

      We're using MRER, not MRRL to generate ERS invoices. Our settings put the Delivery Note from the GR into Reference field in the invoice (instead of the invoice number). It APPEARS that SUS compares the value in the External Reference Number to the ECC Reference field to determine whether payment has been made. So they'll never match up.

      We figured that we could just remap the fields in XI, so that our ECC reference field get put into the SUS External Reference Number. Two problems with this. One, it doesn't work. Two, if the reference value is greater than 10 characters, SUS strips the first ten characters off of the value and puts the rest in the External Reference field. So if the value is "1234567890ABC" only "ABC" is entered.

      And that raises another, tangentially related, question - why is the reference field in the webpage limited to 10 characters, when the underlying field have a 16 char limit?

      Any thoughts?

      Thanks,
      Seth