Cancelation of a cancelation Billing document in SD

[Former Member]

Dear All,

Good Day!!

SD Invoice created in Fiscal Year 2007, but user mistakenly canceled the SD billing document using VF11 transaction code on 2016/04/14.

Hence let me know the process how to cancel/Revert the "canceled SD billing document" and please note that for the canceled billing document does not posted to accounting due the reason of accounting period closed.

Also, we would like to know how to revert back canceled sd billing document without creating accounting document in current year.

Thank you for your support.

Best Regards.

Vamsi

[Lakshmipathi · Accepted solution]

You need to carry out coding corrections as recommended in the following note:-

• Note 388489 - Cancelation of a cancelation document

G. Lakshmipathi

[Former Member · Accepted solution]

Dear Lakshipathi,

Thank you for your reply, But the SAP Notes talks about accounting document created for cancelled billing document but my condition accounting document not yet created and not having clear information.

And while cancelling the cancelled billing document through VF11and getting below error..

For above error ,can we maintain the same billing type( ZS15) in billing type ZS15 configuration to avoid above error for cancel?.

Please let me know if their any possible to maintain the substitution or validation to avoid the cancelling the billing document for old years

Thank you for your support.

Best Regards

Vamsi

[siva_vasireddy2]

Hi,

since account document is not yet posted you can just reverse the document

[Former Member]

Dear Shiva,

Thank you for your reply,

Here Cancelled billing document posted without accounting document and while cancelling the cancelled billing document ,I am getting below error

For above error Can we maintain the same billing type (ZS15) in billing type configuration to avoid above error

Thank you

Best Regards

vamsi

[siva_vasireddy2]

Hi

do not again try to cancel the invoice in the t.code-VF11

instead follow the procedure

Go to VF02 and give the Billing Document Number ,at the top Billing Document---->click Complete(Shift+F5)

later do the actual cancellation(VF11) in the YEAR 2007 with original invoice number

[Former Member]

Hi Shiva,

That option I already tried and its not active  because 2007 financial period is not opened.

FYI please. and even if we complete ..again will show open billing document

please advise

Thank you

Best Regards

Vamsi

[VeselinaPeykova]

You cannot use Complete function for your document not because the period is closed, but because this is used only for proformas VBRK-VBTYP = 'U' in the standard system. And the option is active only when you are not in change mode of the document.

If I were you, I would probably try to cancel the cancellation billing (but it depends also on the active localizations) in a test system and see the outcome.

If there is official document numbering in use, some manual steps could be required - depends on the solution.

You need to configure your billing type with a suitable cancellation billing type in VOFA and you will be able to cancel ZS15.

And ZS15 most probably is not the correct cancellation billing type to ZS15 .

Especially if you use localization with ODN, please ask a senior consultant to help you. I assume that you are relatively new to SD and resolving this this ticket may require more advanced knowledge of your system setup.

[Former Member]

Hi Veselina,

Thank you for your prompt reply,

Yah Right , we cannot use same cancelled billing  type(ZS15) to same cancelled billing types( ZS15) and tried that option before posting the issue in SCN in test system but I thought that is not good practice.

Due to that reason , I posted this issue in SAP SCN but if  go for new billing document type creation ,also copy control need to do and little bit extra activities need to perform

But I will do R and D , will update the status accordingly

But small clarification, shall we use same  cancelled billing type number series to new billing type?

Best Regards

Vamsi

[VeselinaPeykova]

Hello,

it is possible that there is a suitable billing type for cancellation already, don't rush to create a new one.

shall we use same  cancelled billing type number series to new billing type

I am not sure if you meant number ranges for the billing or ODN numbering.

In both cases - depends on your current setup and/or localization packages.

SCN members have no access to your environment - this is why I suggested to ask a senior colleague for help.

It could be that you have numbers assigned to billing from user exit, this could be a vanilla setup (I doubt that), there could be reports affected, localization specifics etc.

Please don't start customizing (including number range assignment) before you discuss the topic with your colleagues, ideally with your solution architect.

Also - who should be able to use cancellation of the cancellation document? How will you restrict its use, do you need configuration steps from other teams.

[siva_vasireddy2]

Hi,

As suggested by veselina maintaining new cancellation billing type will work

[Former Member]

Thank you for reply, is there any possible to restrict for cancellation of  old years billing documents

Like any validation and substitutions ? please advise

Since am a single consultant to handle the all modules (FI,CO,SD,MM,QM and PP) in my project.

And I did testing in test system and  I have maintain the actual billing type in cancelled billing type in VOFA t.code for temporary to revert back actual billing values and document  ,

It seems working fine now and will post final confirmation once get confirmation from client.

Thank you and Best Regards

Vamsi

[VeselinaPeykova]

The best way to handle that is to 1) train your users and 2) never give VF11 to people, who don't know what they are doing.

In some companies users have to complete an exam with a certain score for knowledge validation before they get access to the PRD systems.

Also VF11 is not granted to every billing clerk, but to power users only. When a user needs an invoice cancelled, he writes to his supervisor, who checks the document and provided reason and then cancels the document.

A single consultant to handle all modules?

From your questions I assume that you have very little exposure to SD.

Is your manager aware of that?

Seriously, your client probably still has some support subscription with the company, who implemented SAP.

It is better to pay an external company to double-check your solution than to hope that you can handle successfully such topics.

I have no intention to insult you in any way, I am concerned that you can easily mess up a lot with that ticket, which could lead to problems for your client and then you will be held responsible, not your too optimistic manager.

[Former Member]

Dear All,

Any updates for on this issue?

Thank you very much.

Best regard

Vamsi

[siva_vasireddy2]

Hi,

Go to VF02 and give the Billing Document Number ,at the top Billing Document---->click Complete(Shift+F5)