General question about finding out who made changes in system.

[keith_hitchner]

All,

I am in a small company and this inherently causes issues in any "controlled" system (my opinion). 

I have been here since the initial deployment of SAP B1 and the "demand" for more freedom for users to make "necessary" changes. 

Due to this we are now trying to clean up the system and find out who is making changes and correcting the change and educating individuals.

So I need to be able to find out who is making some changes and undo the change and make sure it does not happen again. 

How do I find out who is making changes to payment terms, ship to address, etc in the Business Partners?  I actually need to know who changed the name of a couple of Payment Terms and who changed some of the address in the Ship To and Bill To.

If anyone can provide me some details on how to search for this or look it up I would greatly appreciate it. 

I looked around and did some research online but could not find any answer that applied to SAP B1.

Thank you,

Keith

[keith_hitchner]

OK - Let me try to clarify the issues

For Payment Terms - I need to know who changed the name of a Payment Term or any of the other fields for a specific Term - If I pull up the Payment Term and try to open the Change Log - it is greyed out - I know that the Term was modified because I changed the name yesterday.  Hopefully my screenshot will be visible.

For Ship To - in Business Partner - If one of the addresses is modified (I changed a state today for the example) and then waited a few minutes and changed it back.  First off - there is nothing in the change log that lists this as a modification to a Ship To address (just says State) - when I changed it back there is no entry for it being changed back.  Screenshot again (exported to Excel so I could show more of the list).

[Former Member]

For Payment Terms:

If you are looking who changed Payment Terms in Business Partner Master, you can use Change Log.

But you can't find the change log in Payment terms-Setup screen.

For Ship To - in Business Partner:

It is working fine for me.. You need to click each instance to see differences

[Johan_H]

Hi Keith,

Unfortunately there are still quite a few objects in B1 that do not have a history log, Payment Terms being one of them. In these cases you have four options:

1. Educate the masses.
2. Show some tough love, and restrict access to volatile objects (like payment terms) to read only for most personnel.
3. Use an addon like for example B1UP
4. Create an addon of your own.

I recommend a combination of options one and two. Having been in a similar situation for the last 11 years, where a limited number of employees are regularly required to perform cross-role tasks, I can tell you that you will have the least amount of trouble (and mistakes to clean up), when you educate people about why they are not allowed do something, and that it is easy enough for them to just ask that other person to do it (and vice versa), and that the way they think is the right way, really is not (and why not). And so on, and so forth. The threat of a mild spanking can be used both as a stick and a carrot.

About your history log test, the highlighted row in the second screenshot shows that you changed the State from Virginia to West Virginia. Was this the first change or the second change (back) ?

Regards,

Johan

[Former Member]

As Harshal explained, you may use "Change Log" / "Show History"

Here are the screenshots:

Regards,

JO

[Former Member]

Hi,

Open the form (ex: Business Partner Master Data) and go to Tools --> Change log and then click on show difference.

Thanks,

Harshal