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Creating F4,Personal Value List from Backend in Procurement Transactions

Hi Experts,

Today i faced a requirement from client that Personal Value List for e.g. Pur. Group, Material Group, Pur. Org., C.Code,Vendor must be created from Backend, not by the End User.

Please help me, is there anyway to create a Personal Value List from backend so that i need not to go to every User to set it

Thankx n Regards

Kamal Kant

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4 Answers

  • Posted on May 19, 2016 at 07:15 AM

    The personal value list of a F4 search help is stored in table DDSHPVAL50

    Check this table for your user to know how it was, then add 1 entry into a personal value list and check this table again to see what records and values are created.

    Then you need a ABAP report to do maintain such entries for your users as there is no such mass maintenance available, it is just what the name says: "personal"

    Why don't you just create a short guide and send it by mail to each user so that they maintain it for themselves? If they do not know this function yet then they will discover it sooner or later anyway and may change your defaults.

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  • Posted on May 19, 2016 at 07:16 AM

    There is no standard option available for creating/inserting personal value list in background for all users. You've to use search exit for this purpose and this is a technical task.

    There are few search exit available,



    Search Help Exit - ABAP Dictionary - SAP Library

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  • Posted on May 19, 2016 at 07:38 AM

    Dear Kamal Kant,

    What transactions you are using? Please elaborate more about how you want to use the user

    personal list?

    Best Regards,

    ian Wong Loke Foong

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    • Dear Kamal,

      You can use transaction Se16 if you want to do it from the backend as you said in your question.

      The value actually cannot be maintain via specific screen or transaction but it created automatically during the user create a Personal Value List for his own account. This tables use in various application

      modules for Personal Value List.

      For example, you create a dummy user and create his personal value list for specific Pur. Group, then you have to observe, what value was in this tables, then try to copy this exact value to another user and test

      it out if both user have the same personal value list for Pur. Group.

      If the result was OK, then you may continue the same for all the users you intended to have the

      same value from the backend or SE16. However, this using SE16 not a SAP best practice but you

      can always use it if you confident with the results and test it thoroughly before make any changes.

      You may test in your sandbox to understand better.

      Best Regards,

      ian Wong Loke Foong

  • Posted on May 19, 2016 at 09:43 AM

    Hi Kamal,

    There used to be a tool for such requests, GUIXT. I haven't used it personally, but I know people who did it with success. One could define custom value lists for all fields there, save them in a script and then have it distributed to all Windows users who run SAP GUI.

    I don't know if it is still possible to use GUI XT. If not, then Screen Personas is the probable successor.



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