PR Release Workflow

[Former Member]

Hi Experts,

I am an SAP ABAP developer and know very little in Workflow.

Now in my system there is Workflow which send mail to 1st approver, second approver and 3rd approver.

I checked in SPRO the Id's on which Mail needs to be sent maintained over there.

Now I need to remove the 3rd approver from the workflow.

What are the steps i need to follow for this.

Please advise.

[Former Member]

Hi ,

As Anjan said.. consult your MM consultant. He will remove the 3rd approval level approver from the release strategy config in SPRO if it is not required.

[Former Member]

Hello,

Thanks for your reply.. but MM consultant is on leave ,So I need to do this.

Could you please help me with the steps to remove 3rd level approver.

As I mentioned in screen shot in OLME it is showing 5 User id for Approver but in Workflow it is using only 3.

So either we can de link third approver from workflow as 4th and 5th person is not getting mails for approval though they are mentioned in configuration as approver

Or remove the 3rd level approver from the configuration.

Please help me with this.

[anjan_paul]

Hi,

  Please consult with MM consultant about release strategy. He can help you

[anasabdulla]

Hi Sharma,

PR workflow uses BUS2105. Check in SWE2 transaction which Workflow template is linked to this business object.

Thanks,

Anas

[former_member213018]

Are you using a custom workflow or standard one?

If this is a custom one, remove determination and trigger for 3rd level approver.

[Former Member]

Hi,

I am not really able to figure out which workflow is being used for that as there is no documentation available. Can you please let me know how to find this information.

I need to keep first  second approver. And need to remove 3rd Approver.

[former_member201570]

Hi Sharma,

Please check in workflow log ( SWI1 / SWIA ) to find which workflow you are using . When executing the said T-code you can find the below screen . Then check which workflow is using , once it is standard it will show WS00000038, or the custom it will show number starting with '9' like WS9XXXX.

How the agents are picking ? Using org. structure ?  OR is it configured using OLME ?

Let me know the same and I will explain how can remove the 3rd approvar

Regards,

Shamsu

[Former Member]

Hello Shamsudheen,

Thanks for your reply.

I checked in SWIA and got  WS89900010.

It seems that Agent is picking from OLME as the user Id to whom mail is being send for approver is maintained in step workflow in release strategy with classification.

Please guide me how to remove the third approver without impacting the current scenario.

[former_member201570]

Hi

Please run OLME then click purchase order and double click Define Release procedure for purchase order then click on Workflow ( see below screen shot )

After clicking workflow you can see the agent (check below screen shot). You can delete the agent which you not needed ( if MM Functional person is there ask for help )

regards,

shamsu

[Former Member]

Hi,

Thanks for the answer.

Actually MM consultant is on leave ,So I need to complete it.

Is it possible to remove the 3rd approver only from workflow without touching OLME settings.

Since I am doing it for PR release ,so I checked the same setting for PR release in OLME and found this.

In workflow only 3 levels of approval maintained and here it is maintained for 5.

So like last two is not being used in workflow ,can same be done for 3rd approver.

As well I need to remove 3rd approver from ME29 as well.

Please help me in this.

[former_member201570]

Hi Sharma,

For this you have to go release strategy option and here you can control number of approval

regards,

shamsu