Workflow purchasing group "validators" determination

[Former Member]

Dear Gurus,

I have a workflow question. I recently created a purchase order with a purchasing group (PG1) needing validation to move the PO forward.

I snooped into the workflow through the service objects toolbox in ME23N. From there I clicked on workflow agents information as follows:

It displayed a list of 4 "validators" names all belonging to the PG2 purchasing group, the one that validates purchase orders. However, I can of course validate the purchase order with any other user that belongs to the PG2 purchasing group.

I validated the PO with my own user, which is different than any of the 4 displayed above and it worked.

So I'm simply wondering what this list is about and how it is formed. If any PG2 user can validate the order created by a PG1 user, then why are those specific users displayed in the agents information section of the workflow? A client recently asked me this and I had no clue.

Thanks!

[anjan_paul · Accepted solution]

Hi,

  Please check did any enhancement done on the exit EXIT_SAPLEBNF_005 to populate agents

[Former Member · Accepted solution]

Hi Anjan,

I've been to the ABAP workbench, then package > VMOD > Includes but I don't know where to go from there to access to access the exit EXIT_SAPLEBNF_005 you mention?

[anjan_paul · Accepted solution]

Hi,

    you have to check in se37 for the exit.  Else you can consult with technical consultant;

[rajeevgoswami1]

If you want only these 4 should execute the task. you can maintain these users in agent assignment.

Click on the step then agent assignment button , in attribute u can change it to from general task to 'General forwarding allowed' then to assign these user use   menu->agent assignment->create.

To check how these 4 agents got populated can you check how agent has be determined in task level. did you use any rule or any position/job?

[Former Member]

Hi Rajeev,

I just have a couple of questions to follow your advice:

What is the step and where can I find it?

More importantly, to check how the agents got populated, how do I check the task level?

Edit: I didn't find clear answers going trough past scn answers

Thanks!

[former_member201570]

Hi

Please check in configuration ( OLME ) .

regards,

shamsu

[Former Member]

Hi Shamsudheen,

Could you be more specific as to what I am supposed to check in OLME? I'm new to SAP and I kind of need more details, thanks!

[former_member201570]

Hi

Run OLME T-code then go the following menus , you can see the agents against the purchasing group.

[Former Member]

Thanks! It's actually completely empty.

I guess it means no specific agent has authorization to validate PG1 orders? Therefore all agents with PG2 authorizations can validate such purchase orders. How come specific names come up in the PO workflow then?

[former_member201570]

Hi,

How the agents are fetching ?  Using org. structure ?

regards,

shamsu

[Former Member]

Hi, once again I don't know but I'd be happy to check it out if you tell me the way.

I tried checking online but didn't find much... I can tell you the purchasing groups are indeed created when I check the OME4 transaction but that's about it.