Park invoices that havent been Goods Receipted via EDI

[Former Member]

Dear Gurus

Before posting my query, I confirm that I have gone through SCN and found similar posts, but not answered - so posting again. Please see similar posts in below links.

https://scn.sap.com/thread/1782214

http://scn.sap.com/thread/2143387

http://scn.sap.com/thread/3589867

We are looking at a way of parking invoices via EDI on our system that havent been GRN'd but want to maintain Goods-Receipt-Based IV button ticked in the PO to ensure that the functionality around this are maintained.

We implemented note 501524 - So, parking is possible in general.  But, in our scenario where PO is not GRN'ed - we are getting error in Idoc (message ME 708 - Items not selectable).

Business scenario: Our vendor dispatches goods and immediately issues invoice. As the invoice is coming via EDI, we receive invoice first - but goods takes some time (for eg: 3 -5 days for transport via road) to get receipted.  We want to park the invoices received till the goods receipted, and once the goods receipted our team can post the invoices. But, currently we can NOT park invoices as SAP throws error at Idoc level.

Note:  We do NOT want to UNTICK 'Goods Receipt based Invoice' - because we do NOT want to take a risk of posting and clearing invoices without Goods Receipt.  We just want to park them so that our accounting team can look into.

Please suggest if there is any SAP standard way to handle this.

Many Thanks in advance.

Regards,

Rajesh.

[former_member233510]

The error is standard one. You can't park invoice until you post GR for the PO which created with GR-Based Invoice.

Please do a test by manually creating a PO with GR-Based Invoice and park incoming invoice against the same before you post GR. You'll get this error.

Resolution is either you would post GR before your park invoice else de-select the indicator GR-Based invoice in the PO.

[Former Member]

Thanks Rosh.

Unfortunately, we need to do both - park invoice and still tick 'GR based invoice'.  The business case is explained above. It is vary genuine and meaningful requirement - in fact, I can see lot of posts in internet asking for same.  Surprised to see SAP did not have a proper solution for this.

[JL23]

Already thought about contacting SAP? Maybe it is time for them to confess with a KBA that this process is either not possible or you have to do this and that. I just remember that we remove the GRbasedIV flag for all intercompany business since we exchange IDocs for billing and this is created at the day of goods issue which can be weeks ahead of a receipt.

We are okay with removing this GR based IV indicator, you not, so the best position to ask

[Former Member]

Thanks Jurgen.  I will ask SAP.

[Former Member]

I have contacted SAP.  And SAP replied saying this is NOT possible. 

So, that's it - SAP do NOT provide this.  We have to find a custom way or persuade our users.