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Controling Repository Links for NewsExplorer LayoutSet

Former Member
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I have created several XML Forms for news authoring and am using the NewsExplorer LayoutSet to allow an admin to author news items. NewsExplorer outputs a link to all News Items. I want to be able to control the links that appear on the top of the iview so I can an author only sees the links that are relevant to that individual. Is this possible?

Accepted Solutions (1)

Accepted Solutions (1)

Former Member
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Hi,

it is possible to control the links that appear on the top of the iview.

You need to give the names of those XML forms you want to restrict in the <b>Forms to Exclude</b> parameter in the Settings for Folders.

To make the global setting for the availability of XML forms, choose <b>Content Management > Form-Based Publishing > Forms Availability > Global Setting.</b>

To make specific settings for folders, choose <b>Content Management > Form-Based Publishing > Forms Availability > Folder Settings.</b>

Refer these Official documentations

<a href="http://help.sap.com/saphelp_nw04/helpdata/en/8d/2813418366f023e10000000a155106/frameset.htm">http://help.sap.com/saphelp_nw04/helpdata/en/8d/2813418366f023e10000000a155106/frameset.htm</a>

<a href="http://help.sap.com/saphelp_nw04/helpdata/en/30/504a1e7f0e354bbf9adedf1a29f3ec/frameset.htm">http://help.sap.com/saphelp_nw04/helpdata/en/30/504a1e7f0e354bbf9adedf1a29f3ec/frameset.htm</a>

Hope this helps,

Regards,

Shankar

Former Member
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The help informaiton is compelling. However I can't get it to work. Can you walk me through a 'real world' example of this?

Assume that I have the default KM configuiration.

let's assume I have 3 xml forms - form1, form2 and form3.

Currently every iview I create using NewsExplorer all 3 forms are available to create new items. I want to remove the remove the link to form1 from 1 iview. How do I do that?

Former Member
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Hi Brian

This actually isn't controlled at the individual iView level, it's controlled at the KM folder level.

So... to change your real world example a bit:

You have 3 xml forms: form1, form2, and form3.

You have an iView displaying the contents of the /documents/news folder.

You want to disable the use of form1 for that folder being displayed.

In order to do this, go to System Administration > System Configuration > Knowledge Management > Content Management > Form-Based Publishing > Forms Availability > Folder Settings. Create a new folder availability setting. The folder path would be /documents/news (or /documents/news/** if you wanted it to apply to all of the subfolders as well). Then you would set the Forms to Exclude property to form1 (or the Forms to Include property to form2, form3).

Hope this helps a bit.

Cheers,

Fallon

Former Member
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Hello All,

I have nearly the same problem. I have two XML forms named news and announcements.I create a KM navigation iview named "News Entry" to enter entries in the news forms.But I see announcement form in this iview.I only want to see news forms in this iview. And there are two folders in documents folder.One is for news and the other is for announcement.

I looked your post below and I activated folder settings.But it did not work.Do you have any idea to solve this problem.

Former Member
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Create two iviews. In one set the root folder for the news folder, and set the root folder for the anouncements in the other.

cheers,

Marcelo

Former Member
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Thanks Marcelo,

But this is exaclty what we have done.

There are two iviews, one is (path to initially displayed) set to documents/news and the other path to initially displayed folder is /documents/annocuments .

But we see announcement entry in the news iview.

Former Member
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Sorry P G,

You could move the announcements files to the proper folder using KM Explorer iview, and make sure that users only can enter news and announcements in the correspondent folder by setting Folder Availability (as discussed in previous posts in this thread).

Cheers,

Marcelo

Former Member
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Marco , we have no problem that user entries go to the proper folder.But user want to make a news entry , but in the iview he see "news entry link" and "announcement entry" link.We only want him to see "news entry" link not also "announcement entry" link.We activate the folder settings but it is useless.

User still see announcement entry link at the top of the iview.

Former Member
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This is exactly of Folder Availabilty does: restrict the XML forms viewed in one folder. How your folder availability is configured. Please give fields details...

cheers,

Marcelo

Answers (1)

Answers (1)

Former Member
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Hi Brian,

you can control the availability of forms on folder level as you can read <a href="http://help.sap.com/saphelp_nw04/helpdata/en/8d/2813418366f023e10000000a155106/frameset.htm">here</a>.

Unfortunately you can not restrict the forms on user/groups or roles level. For that you would need your own implementation or to submit a development request.

Hope this helps,

Robert