Challan Mapping in SAP HCM

[Former Member]

Dear experts,

My client does Challan mapping  and same they want through SAP. I was under impression that Challan mapping has gone obsolete since now Form 6 part-A can be downloaded through Government site TRACES.

But my client says to be able to download that form from TRACES, they require Challan mapping. Is it true?

I know steps involved in Challan mapping but not aware exactly when and where we require it. Also, there are few doubts I have:

1. Can we do Challan mapping twice in a month for different amounts?

2. Is part-A of form-16 only generated from TRACES after Challan mapping?

Can you all share some more inputs if you have done Challan mapping, I mean what all points should I ask from client and what is the standar SAP practice?

Quick reply awaited

Thanks

Megha

[former_member182083 · Accepted solution]

Hello Megha,

You can do challan mapping twice in a month, For more information on Challan mapping, kindly check the following link

https://websmp106.sap-ag.de/~sapidb/011000358700000470662010E/ChallanMappingUtility.pdf

it is available in "Service.sap.com/hrin" --> Resource

With Regards,

S.Karthik

[Former Member · Accepted solution]

Thanks Karthik for responding.

Okay so Challan mapping twice in a year can be done. But my client wants Different codes for PF and ESI on two challans. For eg. for one plant location two challans will be made and both have different PF and ESI codes. Is this possible and recommended? How should I map this in SAP please suggest. What all settings I have to take care while designing system. It is an implementation project and I have not yet started with mapping PAs, PSAs, EGs, ESGs.

Please suggest the whole process to be done and taken care.

Thanks.

Regards,

Megha

[former_member182083 · Accepted solution]

Hello Megha,

Sorry typo error, You can't do twice in a month for challan mapping. Your requirement can't be done in Standard. You can don only one challan mapping, For more information kindly refer the document provided earlier.

With regards,

S.Karthik

[Former Member · Accepted solution]

Hi Karthik,

Twice in a year means for two sets of employees separately, is it also not possible?

For eg. Total cost was 80 lacs and they made two Challans 1) Covering 60 lacs amount 2) 20 lacs. So for this two Challans are made every month. Amount may vary in Challans. Please suggest.

Also they have two PF and ESI codes for single entity. For eg. They have Plant office and HO office. Now, they want to cover few employees under Pant and HO as well. Can an employee be assigned two diiferent PF and ESI codes here?

Please help its really urgent.

Thanks,

Megha

[former_member182083 · Accepted solution]

Hello Megha,

I hope you have misunderstood the Challan mapping, the purpose of Challan mapping is to furnish the TDS deduction amount and against which Bank challan no it is paid to Income tax dept, So companies can file the TDS return quarterly to Income tax dept using Form 24.

PF and ESI is not paid to Income tax dept, So it will not fall under challan mapping itself. Only Income tax deducted from employee is paid to Income tax dept using Challan mapping.

Kindly go through the documentation provided to you in earlier reply.

With Regards,

S.Karthik

[Former Member · Accepted solution]

Hi Karthik,

Yes I created confusion in my question. There were actually two different questions.

1. For eg. Total cost was 80 lacs and they made two Challans 1) Covering 60 lacs amount 2) 20 lacs. So for this two Challans are made every month. Amount may vary in Challans.

2. (not related to Challan)They have two PF and ESI codes for single entity. For eg. They have Plant office and HO office. Now, they want to cover few employees under Plant and HO as well. Can an employee be assigned two diiferent PF and ESI codes here?

Please help its really urgent.

Thanks,

Megha

[BalaAP · Accepted solution]

Hi,

(It is suggested to raise 1 issue in  1 thread).

I am trying to answer your question no.2.

A company may have many PF schemes (like RPF, Trust PF etc.). But an employee may be assigned with only one PF at a time in a company. May be, an employee transferred from one PF scheme to another (But I am not aware of having 2 PF for one employee - it would probably lead to 2 deductions  & 2 employer contribution). For his 80C deduction, which PF will be used?

ESI - is a statutory medical insurance for the needy employees (means, for employees having below certain income range). Generally, company will enrol the employees with one ESI scheme which is near to his work place (and there is a ESI hospital service is available).

(Is my understanding of your question is wrong?)

Is your HO & Plant are at the same city?

regards,

Bala.

[Former Member · Accepted solution]

Hi Bala,

There is a Plant location and HO location for which I have created two PSAs. Now in plant location workers fall under ESI and PF code for plant location, but manageent falls under HO location PF and ESI code. So, how can I configure this?

Thanks,

Megha

[BalaAP · Accepted solution]

Hi,

1) For PF, you can assign the appropriate trust id (of HO) in infotype 587 for those employees. You may have to configure trust id's & rates in views v_t7inf1, v_t7inf5, v_t7inf7 etc, and also configure feature 40EPF appropriately.

2) For ESI, you can use user exit EXIT_HINCALC0_001 (in the enhancement HRINCLWF) to change the ESI grouping (configured in V_7IN0P_ESI)

The IMG tcode for this is:

Payroll India -> Statutory social contribution -> ESI User Exit: Determine PSG for ESI & LWF.

Your ABAPER can help in implementing this user exit.

regards,

Bala.

[Former Member · Accepted solution]

Thanks Bala for resolution . Please confirm if my understandings are correct:

1. PF code assignment is done through IT587 and it doesn't depend on PSA of employee(I checked spro nodes, system nowhere asked me that grouping). So, in short I don't need to worry about this.

2. ESI code assignment is done as per PSA grouping, here, I will use user exit to allow proper assignment of employees (even when employees are from same PSA) to different ESI codes.

Please confirm

Thanks,

Megha

[BalaAP · Accepted solution]

Hi,

1) For PF, you may have to configure 40EPF feature.

2) For ESI, it is the same (as mentioned above).

regards,

Bala.

[Former Member · Accepted solution]

Thanks a lot Bala .