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deactivate phrases

Hi all,

I would like to deactivate a list of phrase keys. I was thinking I could do this via the phrase import DAT file. I thought I could add a line for the "VALTO" field. as follows:



PHRID 12345678


VALTO 31.01.2014


When I import the file, it complains that :

20160220 035701 35: field VALTO 31.01.2014 in table ESTPH not available in system

So it seems that the phrase import program does not recognize all of the fields available in ESTPH? Is there a limitation on the fields one can put in the DAT file?

Any other ideas how to do this?



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3 Answers

  • Posted on Feb 20, 2016 at 11:01 AM

    Dear Scott

    please explain your definition of "deactivate phrase"

    1.) we have a "Status" on phrase item (kind of deactivation for some purposes)

    2.) we can limit the assignment of a phrase to a phrase set using change numbers

    3.) we can limit the "validity" of a phrase I believe as well via "change number) (e. g. believe this is what you tried by import)

    A phrase can be:

    1.) used in a report template

    2.) used in the database (e.g. CG02 data records)

    3.) used as part of DG management etc.

    You can as well combine phrase A with B (and then A is no existing any more in database)

    If the phrase is used as part of 1.) 2.) or 3.) you must (in most cases) exchange phrase A by B


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  • Posted on Feb 20, 2016 at 11:09 AM

    Dear Scott

    any upload to phrases via import. it is always a good idea to have a "download" file so to make sure that you have used the correct fields

    Check: Example: Transfer File for Phrases - Basic Data and Tools (EHS-BD) - SAP Library

    Never tried to update phrases as you would like to achieve


    PS: Check options of OCC; may it can be done via OCC

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  • Posted on Feb 20, 2016 at 11:38 AM

    Hi Scott,

    easiest way: Remove the phrases from all phrase sets. That can be done via migration by not assigning the phrases to any phrase sets (I think :-), I'm not sure whether the existing assignments will be overwritten).


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