How to create an ASN manually in ECC?

[Former Member]

I been looking through the forums but i see everything involves IDOCS and SRM. Our scenario is we have a PO but it shows up to the warehouse unannounced. We can want to create an ASN manually within ECC and receive the PO on that ASN with out 3rd party warehouse (Manhattan solutions). Is an ASN and inbound delivery (vl31n)? or they same thing, haven't gotten a clear answer on that.

[Former Member · Accepted solution]

Where is the control key field in customizing? I feel like i'm missing some sort of connection there and thats why i dont see it on the PO, I can only create an inbound delivery with ref to PO if I create an inforecord, I want the control key 0004 to be in the confirmation tab of the PO.

[Former Member · Accepted solution]

I'm pretty sure the reason its not there is because of your layout set... Please check to following SPRO config -

1. Materials Management -Purchasing - Purchase Order - Define Screen Layout  at Document level

2. Once in here, find the ME21N entry , highlight and double click.

3. Choose the "Deadline Monitoring " option (double click)

4. Look for Confirmation Control Key - If none of the boxes are checked, then that is way... check the Opt Entry and save.

You can see when I remove these, my screen looks like yours

And if I have it checked it appears;
:

[JL23]

If it happens after a goods receipt then it can't be an Advanced shipping notification, so it is just a shipping notification, and if you look into help.sap.com Creating a Shipping Notification - Materials Management (MM) - SAP Library

Then you see that it is done with VL31N, and if you look into your menu then you see that it is Inbound delivery

[mohsinabbasi007]

Dear Joey,

Agreed with James Farmer. I am pretty much sure you have a screen layout problem.

Best Regards

Mohsin Abbasi.

[Former Member]

Thank you James for pointing me in the right direction. The ME21N confirmation control key was checked but PT0F wasn't. As soon as i ticked the control key radio button for that it worked.

[JL23]

you should also check the change history of this field selection customizing, SAP does not deliver the customizing like you found it, so somebody else in your organization must have changed it earlier and you want talk to him about that instead of just removing those settings

[Former Member]

This is the definition i got from the system. An ASN is basically and inbound delivery document (refer to definition below from the system) for our scenerio the business wants to be able to create an ASN manually when goods just show up unannounced to the WH. So they will need to create an advanced shipping notification (inbound delivery) and do a GR based on the delivery.

Definition: shipping notification

Materials Management (MM)

Notification by the vendor to the recipient regarding the pending arrival of goods shipped or about to be shipped.

The shipping notification contains the anticipated delivery date, quantities, and details of the materials (or services). A shipping notification can be sent in the form of an EDI message, by fax, or via other media. An incoming shipping notification is stored in the R/3 System as an inbound delivery document. An outgoing shipping notification can be generated on the basis of an outbound delivery.

Outside SAP, this communication may also be referred to as a ship, shipping or shipment notice or note. In addition, the term and its variants are frequently preceded by "advance" or "advanced" (thus "advance shipping notification", for example), and a commonly used abbreviation is "ASN".

Further common synonyms used outside SAP include "despatch (or dispatch) advice" (EDI message DESADV of the international EDIFACT standard), and "advice note".

I'm trying to do it via PO but the "shipping notification" and "inbound delivery" indicator is missing.

[JL23]

Did you do your customizing of confirmation control?

[Former Member]

SPRO ----> IMG ------> MM ------->Purchasing ------> confirmations?

[Former Member]

YOu should see on your tab there a control key field where you would select 0004.... That will allow you to receive against an ASN/inbound delivery. Maybe check your document type and layout setting and make sure its available?

[Former Member]

Where is the control key field in customizing? I feel like i'm missing some sort of connection there and thats why i dont see it on the PO, I can only create an inbound delivery with ref to PO if I create an inforecord, I want the control key 0004 to be in the confirmation tab of the PO.

[Prasoon]

Hi,

   If you can get the delivery information from vendor outside SAP, you can create inbound delivery manually in VL31N also.

Regards,

AKPT