Direct (Third Party) Orders /GR-IR Accounting

[Former Member]

My requirement is for third party (direct ) purchase orders ..We are doing movement type 103 for third party orders and later doing 104 movement type.At the time of 103 movement type we like to hit a GR/IR direct.Based on our current configuration it's hitting GR/IR account (WRX Transaction key ).

When we are doing customer billing for corresponding sales order for that PO it's hitting GR/IR direct. At the time of 103 we like to hit the same GR/IR direct account. I understand that we can do above using user exit but since it behaves as a  real GR/IR  account it's going to MR11 which we don't want for our third party direct orders.

We don't want same GR/IR account getting hit for direct orders which we hit for our warehouse orders (NB type). We like to keep direct orders hitting in different accounts for accounting purpose .

[Former Member]

Dibyendu - thank you for your response, you are correct, there is no accounting document that gets generated on 103 movement type. I will go through your blog as well.

Abhishek - Your guess is correct. We are doing 103 and 104 for reporting purposes. We do not want to use confirmation control at this time so we are taking this approach. Let me explain it in a better way on what we are trying to achieve so that you can give your inputs and help me further.

Since we want to do a 103/104 for our approach, it was necessary to activate the GR Flag in the PO.

Now on MIRO, the following entries get hit:

Cr Vendor

Dr GR/IR ( Warehouse/NB) - { This is where our problem is, we want it to also go to GR/IR for direct                                                 since on billing its hitting the same account so that we can clear them                                                 against each other }

On customer Billing, following accounting entries are happening:

Dr Customer

Cr Sales Revenue

Dr COGS

Cr GR/IR (Account for Direct Orders)

Now, I know that since I have activated GR flag on the PO, WRX transaction key gets triggered and thats why our GR/IR (Warehouse/NB) is getting determined on the MIRO. I also understand that I can change that to point to GR/IR (For direct orders) by using a user exit and writing a logic based on the PO document type.

The main problem that we are facing is MR11. Even if we change the WRX account determination, it is still appearing in MR11 because we have a MIRO (invoice) but no corresponding GR ( 104 will reverse 103). Now whenever we will run MR11, it will show Invoice surplus quantities since there is no GR done for it. How do we resolve this issues ? Is there a way where we can exclude these entries to appear in MR11 ?

[Former Member]

Hi MM,

Its totally wrong approach for the 3rd Party Process what is the relevance of Booking the PO through 103?? Also  No accounting document is generate when you post through the Mvt type 103, same as 104 also

Are you posting the goods mvt 103 then 104  just for reporting????

Why there is neccesary to post the good mvt and later revered it for the same, if you want to just to have this as reporting i would rather suggest to use the Confirmation control feature to have it captured in PO

[former_member183424]

Are you sure that by doing 103 movement type, system is creating accounting document ?

I don't think so. Please verify the same in your system.

Anyway, you can look into my blog post c