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Former Member

Is it possible to archieve customers on the basis of Sales Area?

Dear All,

I have a requirement where the business wants to Archive the customers on the basis of specific sales area. Now previously we have archived customers on the basis of company code and sales org using the standard SARA transaction.

We have proposed them to have the cutomers marked for deletion but they want them to be archived.

The situation is such that

they have below sales are

1.PE01-11-00

2.PE01-11-20

3.PE01-11-10

4.PE01-12-00

what they want is the customer should exists only for the sales area PE01-11-00 and should be archived for the remaining sales area. is there any standard functionality in SAP that can be used to do this task.

Thanks in Advance for your help.

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2 Answers

  • Best Answer
    Posted on Dec 24, 2015 at 11:38 AM

    According to the help docu it is possible to archive one sales area only.

    Precondition is that only one sales area has the deletion indicator set and the other not, since the archiving program has no selection for division and distribution channel.

    The docu can be found here: Archiving Customer Master Data (FI-AR, SD) - Sales and Distribution (SD) - SAP Library

    and I am referring to the sentence " If you set the deletion indicator in the sales + distribution-specific area, the system can archive the customer data from this area separately "

    I also derinve this conclusion from the OSS note 1477481 - FI_ACCRECV: Archiving sales area terminates

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    • Somehow we do not understand each other.

      What is your pain to create a download from KNVV with the current information of the deletion indicator, then you mass remove the deletion indicators and set it only to those customers again which are in the sales areas to be archived.

      Then you run your archiving

      and finally you set the deletion indicators back to those customers in your still existing sales areas like it was before.

      Please do not consider to write any custom program to force archiving of the customers if you still have business documents, you are only creating a mess and the next problem in your system

  • author's profile photo Former Member
    Former Member
    Posted on Dec 24, 2015 at 11:21 AM

    Hi,

    Archiving Customer Master through SARA or F56A can only be done at Company Code or Sales Organization level.

    If you want at Sales Area level, then suggest you block (using XD05) or put deletion flag (using XD06) at Sales Area level.

    Regards,

    Debarshi

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    • Did I somewhere say that it cannot be archived?

      I just said that you have to flag the sales area for deletion which shall be archived and the other not. Then execute archiving and the one sales area is supposed to be archived and the other stays.

      The deletion indicator is the precondition for archiving.

      Of course you have to archive all business documents for this sales area first, otherwise it can't be archived anyway.

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