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Former Member

Same vendor in Multiple Payment proposal as per Business Place

Hi Friends,

we have a peculiar business requirement on Automatic Payment process. I know as per Standard SAP, one single vendor can not be included in multiple proposal, it should have single proposal, till the payment is processed. We can’t pay the same vendor using both currency (USD, EUR), in such cases we would pay the invoice that is due first and block the other currency until next Payment run date.

Our busines opertates from different location, kindly find the below requirement and share your thought on this.

1. we have 5 locations identified with 5 Business Places in SAP for payment and those locations can have several invoices in one specified vendor.

2. AS- IS: Now business current practice is they have to manually consolidate, each location for the payment (e.g. : let’s say the payment of Invoices of A, B, C for vendor X in first week, and Invoice D, E for vendor X in second week, and so on). So this blocking/Unblocking , that to be along with the authorization issue, all they dont want to face.

3. TO-BE: For example : The AP Analyst in location: Melbourne will create the first proposal (A1111/14.12.2015) for
invoices from BP 0001. When AP Analyst in Sydney create another proposal for invoice BP 0002 (P2222/14.12.2015), they will encounter the error, the vendor # has been , included in another proposal.

Now business does not want this to happen, they want this should be possible, reason they have invoices of different location and with different Business place, which should allow them for creating the payment proposal. they dont want every time manually go and block the invoice, which should not pick during payment. this is one of the hectic job for them. Please note BP is nothing but Business place, which we have customized as per business requirement earlier during implementation which will pick during invoice creation. for ex: BP 0001, BP 0002, BP 0003 etc...

Kindly go through the requirement and suggest me if any thing can be done on this scenario.Thanks in advance for your kind support as usual.

Regards

Dwarik

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3 Answers

  • Posted on Dec 21, 2015 at 07:37 PM

    Hi Dwarik,

    One of our clients also had same kind of requirement where the payment processing is done at various business places. For this we have created a payment method for each business place. Hence every document is identified with respect to payment method.

    Since APP input parameters considers different payment method, we can run payment proposal for selected invoices where the respective payment method is present.

    As far as same vendor in multiple payment proposal is concerned, I don't think it is possible.😔

    Also you can run the program for the items having selected currency by maintaining the same in Free selection tab > In Document > BKPF-WAERS.

    Hope this is helpful.

    Regards,

    Ravi Kadali

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  • author's profile photo Former Member
    Former Member
    Posted on Dec 29, 2015 at 10:48 AM

    Hello Dwarik,

    I had the same requirements for one former customer. the F110 controls purpose is to not permit the double payment of a bill. The control in F110 is at vendor level.

    SAP doesn't provide solution in standard to fix this issue. We had to change F110 control the system funtionnality directly in F110 program.

    Here below the standard SAP control for F110:

    When a vendor is in one payment proposal, the line items proposed for payment are recorded in REGUP table with the vendor name, indication that the line items are only in proposal and the temporary document number.

    SAP Control

    When you are trying to include this vendor in a another payment, the system control in REGUP table if this vendor has not already in another proposal. If yes, this vendor can't be include in new proposal.

    As you see, the control is at vendor Level. The solution for your problem will be to put the control at Vendor Line items level which is also possible throught the REGUP table.

    Customised Solution

    With the help of a developper, you have to do 2 things:

    - Bypass the control on REGUP at vendor level

    - Active a control by BTE 1820 to block for payment vendors document line items already included in another payment proposal

    Avantages: You can include vendor in multiple payment proposals and you can still control that the vendor document line items are not in 2 payment proposals

    Please revert if this solution helps you to fix the issue.

    Regards,

    Guédé KOUBI

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  • author's profile photo Former Member
    Former Member
    Posted on Jan 11, 2016 at 08:41 AM

    Hello,

    Could you please revert to us if the proposed solution corrects the propblem.

    Guédé KOUBI

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    • Former Member

      Thanks Guédé KOUBI,

      we are in discussion with our developer and parallely with the SAP Support team to have the feasible solution. Yes i would apprecaite your suggestion on the blog, i am kin to implement this.

      I will update you soon.

      Reggards

      Dwarik

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