Skip to Content

External service scenarios for equipment

Hi SAP Gurus

There are two type of external services scenario.

1) external vendor comes in company and perform the operations for this we create PR-PO-Gate entry sheet ML81N.

2) Material goes out side the company at the Callan . First we create the non valuated code and generate the stock using 561 movement type and then material goes at challan .

Now these two process I have to implement in PM Module. So please suggest how we can make these process in PM




Add a comment
10|10000 characters needed characters exceeded

Related questions

2 Answers

  • Best Answer
    Posted on Dec 12, 2015 at 06:01 AM


    Please find my suggestions for mapping your requirement in PM aspects

    1) When ever vendor comes for services in company, create a maintenance order for respective Equipment or Functional location and then link this Maintenance order while doing service entry sheet with ML81N.So that actual cost will be assigned to Maintenance order.

    Prerequisites : P.R/P.O should be created with account assignment category as "U" and item category as "D". So that you can put account assignment category as "F-Order" to assign respective maintenance order number while performing service entry sheet.Even If you have an AMC servcies, you can c accommodate with same procedure.

    If AMC is against specific technical object, you can map P.O and maintenance order in maintenance plan and system will trigger service entry sheet as per frequency defined in maintenance plan.

    2) For this you can use sub contracting process and raise P.R using maintenance order.

    Pre requisites: Material master should have special procurement indicator as 30 in MRP-2 view for sub contracting process.



    Add a comment
    10|10000 characters needed characters exceeded

  • Posted on Dec 13, 2015 at 02:10 AM

    Hello Gaurav.

    Though very commonly required by industries, we are yet to take this process into SAP. So I also await for experience based responses to your query.

    • The answer to point1 seems to be Creation of PR (ME51N) with account assignment 'F', where you can assign the Refurbishment Order (or any other Order of your situation) then create PO (ME21N) and then create Service entry sheets (ML81N). While creating SES you can assign a different Order (child Orders) to each line items of the SES if it is your case.
    • And the Point2 seems relevant to Subcontracting process.

    These links may be helpful to you for having some concepts to design your full solution.

    External Refurbishment process for Repairable Spares with Serial number Integration

    (You are getting many useful links in Google with string 'External Refurbishment' )

    Sub Contracting Cycle

    Subcontracting - sap help

    Steps in Subcontracting Process

    Recommend search previous discussions, because I remember this was done many times. Also wait for experience sharing responses here.

    Good luck


    Add a comment
    10|10000 characters needed characters exceeded

Before answering

You should only submit an answer when you are proposing a solution to the poster's problem. If you want the poster to clarify the question or provide more information, please leave a comment instead, requesting additional details. When answering, please include specifics, such as step-by-step instructions, context for the solution, and links to useful resources. Also, please make sure that you answer complies with our Rules of Engagement.
You must be Logged in to submit an answer.

Up to 10 attachments (including images) can be used with a maximum of 1.0 MB each and 10.5 MB total.