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Employee leaves after payroll exits & w/wo preDME

Dear all,

I just wanna check the current customers' process to handle the real scenario.

I would like to summarize the scenario as below:

(1) Regular payroll period is the calendar month.

(2) Payment date is 22nd each month.

(3) Regular payroll is usually completed on 18th each month.

- E.g SAP generated the /559 = $3000 for emp_A already.

(4) Exit payroll on 18th.

(5) Preparing to process preDME (some cases not yet run preDME, some cases run preDME already)

(6) Suddenly emp_A informs to leave due to urgent reasons on 25th e.g.

(7) Payroll team skip the employee out of preDME manually.

(8) They perform tax clearance & other stuff: emp_A has to pay Tax clearance & No pay for few days w total = $1000.

=> The actual amount should be sent to employee is $3000 (in regular) - $1000 (tax & no pay) = $2000.

===> Question: What is your customers' process to deal the $2000 which should be given to employee?

- Whether you completely process it outside SAP, e.g. via cash or cheque.

- Or you have some manual wage types so payroll team can use to adjust the payment in SAP in next payroll run?

- Or maybe another approach, please share.

Thanks for your support.

Best Regards,

Woody (Trong Minh)

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2 Answers

  • Posted on Nov 30, 2015 at 09:16 AM

    Procedure would be as follows:

    1)In IT 15 enter any adjustments to deduct any loan balances.

    2)In term'n workbench. Enter pers.no., term'n date, reason, etc, Execute simulation.

    3)Calc.pay, to bring up pay slip with term'n payments/deductions. Verify details.

    4)Enter any further changes or IT 15 as required.

    For example, a leave cash out may not be correct. This woud be due to inconsistencies between IT 2001/2006. Often correcting the absences/deductions may take too long. In such cases, it could be expedient to enter an IT 15 for the difference.

    Repeat step 3 if necessary.

    5)Complete actual termination.

    6)Simulate payroll for next period. Check payslip details.

    7)Pay term'n payment including current period pay by cash/cheque.

    8)Enter IT 11 or 15 for the payment.

    9)Next period payroll should now have zero payment amt.

    Hope this helps.

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  • author's profile photo Former Member
    Former Member
    Posted on Nov 30, 2015 at 05:48 AM

    Hi Woody,

    In my Indian Project client do this functionality regularly by F&F Action Type (Full & Final Settlement). They wont run the payroll for the last month and hold the salary for any deductions (Oth. deduction, loan deductions, TDS and Statutory) and remaining amount will given to the employee. if deductions are more than the earned salary it will adjusted from his Statutory or recover by cash directly.

    If the payroll area is in exit mode then they will give the amount through IT 0015 in the next month and do FI postings too. F&F Action type (is same as Employee Exit Action type with Delimitation of IT's)

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