History Cleaning

[Former Member]

Hi All,

i use the business objects plattform to schedule reports and send them to customers.

Now i have the problem that my server is running out of hard disk space as the filestore is placed on C:.

Two questions regarding this:

- how to reduce the number of history entries? (now its 20, 10 would be enough)

- is there a way how to get rid of all old reports sent to customers? I can browse manually through the filestore and delete but this takes too much time as we have more then 1000 reports in our bi system. Is there a better solution for it?

Kind Regards

Tobias

[amitrathi239 · Accepted solution]

Hi,

Set the Global limits for each folder or specific reports.Right click on the folder->Limits->"Delete excess instances when there are more than N instances of an object" default 100 to 10 or 20.

Amit

[Former Member]

Hi Amit,

i set new entries but nothing happens. How can do an adhoc cleaning of the filestore?

Kind Regards

[Former Member]

Hi  Tobias,

You can check this KBA:

https://service.sap.com/sap/support/notes/1557877

Cheers,

Manoubia

[amitrathi239]

Hi,

When did you setup the limit?means today or yesterday?

There is a specific time defined by registry key for instance cleanup:

• HKLM\Software\Business Objects\Suite 12.0\CMS\Instances\<machine_name>.cms\InstanceLimitsBatchCleanUpTime
• the defauls value is 4 (4 am)
• possible vaues are 0-23

Amit

[DellSC]

I'm not absolutely certain this is true with 4.1, but in earlier versions limits only took effect when a schedule ran for a specific report.  So, if a schedule didn't run, the limit was never applied.

You can always go to the Instance Manager and do two things:

1.  Delete all failed instances.

2.  Set a date range and delete all "old" instances.

You could also write a program using either the Java or .NET SDK to go through and delete old instances.

-Dell