Expense report for Suppliers

[Former Member]

Hi Experts,

I have a supplier whom I set as a Contract Employees.

I need to post expense report for this & reimburse also.

Please suggest some scenario for this.

Thanks & Regards,

Anant Patel

SAP BYD FUNCTIONAL CONSULTANT

Phone: +91-9716100326

Email: anant3113@gmail.com

Skype: anant.3105

[marlene_katzschner]

Hi Anant,

Are they in real life Suppliers/ Service Agents? Or are they employees hired by your company?

If they are Suppliers -> Supplier Invoices are the tool of your choice.

For employees you create expense reports.

Do you need further information?

Best regards

Marlene

[Former Member]

Hi Marlene,

They are Suppliers

Thanks & Regards,

Anant Patel

SAP BYD FUNCTIONAL CONSULTANT

Phone: +91-9716100326

Email: anant3113@gmail.com

Skype: anant.3105

[marlene_katzschner]

Hi Anant

then you need to enter an Supplier Invoice for them. You can pay them with standard payment run.

Best regards

Marlene

[Former Member]

Hi Marlene,

No, I don't want to follow this method because some of them are like our service agents.

If we go from service agent, then what method we need to follow, can you please tell me.

Thanks & Regards,

Anant Patel

SAP BYD FUNCTIONAL CONSULTANT

Phone: +91-9716100326

Email: anant3113@gmail.com

Skype: anant.3105

[marlene_katzschner]

Hi Anant

maybe you need to explain, what you exactly want to achieve. Travel Expenses in ByDesign are only meant for EMPLOYEES. (Same as leave request can be used for employees only.)

For all other costs and their payment you can either use the supplier invoice or open items.

Expense reports and re-imbursements are in many cases not what is reflected in the contract negotiated between the supplier (of the service agent) and the company. If you are in Financials, there is an payables in the account monitor, no matter if it was created from a Supplier Invoice or and Expense Report or with "New Charge/ New Credit" in the Account Monitor itself.

If you want support for calculating the amount to be imbursed from the supplier to his employee - the ByDesign will not support as long as the Supplier doesn't implement ByDesign 😉

So if you can provide the detailled scenario, I will check (Maybe I have overseen something)

Best regards

Marlene

[former_member186555]

Hi Marlene, Anant,

Anant describes a requirement that I also came across a few times in the past.

The requirement is that 3rd party staff who is in many cases considered being "part of the family" shall be able to create expense reports.

This requirement was discussed with the Expense and Reimbursement Management colleagues a few years ago, but never made it to a release backlog.

Thus, Anant, I can only emphasize what Marlene wrote:

• Employees can create expense reports
• Non-employees can only hand in supplier invoices.

Best regards

  Otfried