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Posting PY results to accounting

Former Member
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Hi guys,

Is there any document for step wise configuration for posting PY results to accounting, I am doing it for the first time and very confused to start with.

Gone through IMG document but didn't understand.

Please help.

Thanks,

Megha Mishra

Accepted Solutions (1)

Accepted Solutions (1)

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Hi,

The major setup tasks are like:

1)Define employee grouping account determination

2)Define Symbolic Accounts

3)Assign Expense Accounts

4)Assign Vendor Accounts

5)Setup postings for fixed costs

If your data preparation is planned well, then rest of the tasks

will be as per config docs. In which part of your configuration,

you have doubt, that you can mention so that we can

check and clarify.

(As we have experts like Venkatesh, Tania, Sankarsan and others).

regards,

Bala.

Former Member
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Hi Venkatesh/Bala,

Somehow I managed to do postings for the first time, but then I have below mentioned doubts:

1. I'm not clear on the link of GL and Symbolic accounts..although the info is provided by the FI personnel, but is there a set of standard questions I should reach to FI personnel with regarding linking of wage types with symbolic accounts, like how many symbolic accounts would require, etc? Just to ensure that I do not miss anythng before posting my results.

2. If I do posting after every pay period, its not necessary that the result will vary every time, as per my understandings it will only happen in case a new wage type has been entered during any month.Am I right on this?

3. I have doubt on PPMOD feature, can I have an example to get a clear idea of its usage and working?

I have a feeling that my basics are still uncleared, please forgive if my queries appear funny.

Thanks,

Megha Mishra

Sanky
Active Contributor
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Hi,

1. You will design your symbolic account based upon the wage type which will be posted to FI. FI personnel will provide you the details regarding G/L accounts then you will create symbolic account based G/L grouping which FI personnel has given to you.

You will create a symbolic account based upon accounting type and then these symbolic accounts will be linked with the wage type. After that symbolic account will be linked with G/L account (again linkage will be done on which you have designed your Symbolic account as 1:Multiple).

2. Yes. Result will be varying based amount the payroll result. But initial structure would be same if there have no such new wage types entry or G/L account has been changed.

3. PPMOD feature is used to determine the posting based upon the specific criteria like suppose there have three different level of employees are present (Top, Middle and Lower) and for all you are using same basic pay wage type say 1000 but you would like to post the amount of basic to the different G/L account based upon the ESG differentiation. So you can define this in this feature. And feature return value you will use in the Symbolic account and G/L account linkage table.

Regards,

Sankarsan

former_member194940
Active Participant
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Hi Megha, Below are the answers to your questions: 1. I'm not clear on the link of GL and Symbolic accounts..although the info is provided by the FI personnel, but is there a set of standard questions I should reach to FI personnel with regarding linking of wage types with symbolic accounts, like how many symbolic accounts would require, etc? Just to ensure that I do not miss anythng before posting my results. Answer: A symbolic account is a bridge between Payroll wagetypes and G/L accounts. So, when you are posting anything to FI, the amount of each wagetype will go to symbolic account and from there it will go to the respective wagetype. Lets take an example: Basic Pay wagetype(1000) - 5000 HRA wagetype(1001) - 2500 PF - 600 Now, you will create symbolic account say, 9000 Basic Salary Account type - C,9001 - HRA - Account type - C. That means it will get posted as and expense in Finance.For PF - symbolic account - 8000 - PF - Account type - F, that means the amount will go to balance sheet account. Business/Finance will help you will Account type (Ask then which account should be assigned Balance sheet/Expense/Vendor etc. And using this information assign account type. Now, Finance will give you the G/L accounts - The G/L's will be both Expense and Balance sheet. You will go to SPRO - Payroll - India - Reporting for posting payroll results to Accounting - Activities in the AC System - Assigning Accounts. T.code - OBYE Here you will assign each symbolic account to the respective G/L accounts. Hope this gives you a better understanding. Try reading some more blogs on Posting you will get more details. 2. If I do posting after every pay period, its not necessary that the result will vary every time, as per my understandings it will only happen in case a new wage type has been entered during any month.Am I right on this? Yes you are right, once posting is clear you will not have issues until the data is clear. 3. I have doubt on PPMOD feature, can I have an example to get a clear idea of its usage and working? PPMOD feature is used when we have to post the same wagetype amount in different G/L accounts. Example - Your ESG grouping is 3 for Staff and ESG grouping is 4 for Management, then while assigning the symbolic account in OBYE, you will update the symbolic account 9000 ESG Grouping 3 and G/L Account number and again an entry with ESG grouping 4 with respective G/L codes. Hope this helps. Regards, Bhabagrahi

venkateshorusu
Active Contributor
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1)Symbolic accounts are defined by HCM Consultant it depends on the wage type attributes some times we can handle with less number of symbolic accounts some times it may leads more than what we expected, It is completely depends on wage type attributes and HCM consultant.

We will have to get the information pertaining to G/L accounts from FI/CO team.

2)Once we configure the system after every successful payroll run we have to do postings, after every pay period values will get varied i.e let assume we have basic pay component and we are paying it to employee every month.

Basic pay- 1000 - Symbolic account 1 - Expense GL account 1

Net salary - 1000 - Symbolic account 2  - Balance sheet Account 1

Symbolic account 1, 2 will be decided by HCM Consultant, GL account details will be provided by FI/CO consultant but configuration part has to be taken care by HCM team.

January we are going to post 1000 against to basic pay it may differs in the month of February i.e due to absence employee salry is reduced to 900 so we post 900 only.

3)Let assume we have 2 different set of employee groups where we use same wage components but we wanted to post it to different G/L in such cases we will use PPMOD and accordingly we will have to get 2 more G/L account details Expense GL account 2, Balance sheet Account 1 wrt employee groups we post same component to different G/L but same symbolic account, wage type.

Once we go through SAP documentation we get to know what exactly it is.

Regards

Venkatesh

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Hi,

Experts had given beautiful explanation on your queries. I am very interested to see these insights of experts, which are very useful to me also in understanding the payroll posting with more clarity.

I would like to give you one small example for PPMOD feature:

PPMOD (Set Employee subgroup grouping for account determination)

|

WERKS (Personal Area)

  |

   A001 (Bangalore Depot)

    |

     PERSK (Employee Subgroup)

     |

      B1

      |

          6 (Directors)

      |

     Otherwise

      |

           2 (Administration)

In above example a company is having personnel area (Bangalore Depot) is having various employee subgroups. If the basic wage type is entered for an employee belongs to subgroup B1 then this feature returns value 6 else it returns value 2. Based on this 6 or 2 the same basic pay wage type will be posted to corresponding GL account through symbolic account.

So, you may have to ask FICO team for any same wage component is posted to different GL account, and based on that, you have to codify this feature.

SAP provides flexibility to define grouping based on so many standard field based on WPBP and other basic info-types. You can refer documentation.

regards,

Bala.

Answers (3)

Answers (3)

Former Member
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Dear Megha Mishra,

Please check following link it will help you to understand Pay roll Posting to FI.

Thanks

Omprasad Reddy

Former Member
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Thanks a lot Omprasad, It was very helpful.

Regards,

Megha Mishra

Former Member
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This message was moderated.

venkateshorusu
Active Contributor
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Go through documentation of PC00_M99_CIPE transaction and IMG go through Reporting to FI/Accounting node you will get an idea.

If you face any challenges let us know we will provide information.

Regards

Venkatesh

Former Member
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Hi Venkatesh,

I went to transaction PC00_M99_CIPE but didn't find any document there. Also, in the IMG node the description provided by SAP seems difficult to understand at first glance.

I am trying my best to understand it, will get back if stuck anywhere.

Thanks,

Megha Mishra